Office Administrator in Whitestone, New York at TruBlue Home Service Ally

The Office Administrator for Trublue of NE Queens handles daily office operations, including scheduling, customer communication via phone/text/email, and supporting technicians with job coordination. This in-person role requires strong customer service skills to manage client relations, invoicing, and basic bookkeeping, usually requiring 3-4 years of experience and proficiency in MS Office.

Key Responsibilities

• Scheduling & Coordination: Manage, schedule, and confirm jobs for technicians and estimators based on staff availability.
• Customer Support: Handle incoming phone calls, text messages, and emails professionally to assist clients.
• Operations & Bookkeeping: Track job hours and expenses, assist with invoicing, and maintain inventory of marketing materials.
• Administration: Perform data entry, filing, and maintain records in a fast-paced environment.
• Marketing: Assist with social media updates and local outreach

Required Qualifications

• 3-4 years of experience as an admin assistant, receptionist, or secretary.
• Proficiency in MS Office (Excel, Word) and high familiarity with office equipment.
• Strong verbal and written communication skills

What's Offered

• Full-time, in-person hours.
• Benefits commonly include retirement match, paid vacation, and holidays.