Acct. Payable/Payroll Specialist I - $500.00 Sign-On Bonus at EYE SPECIALISTS OF MID FLORIDA PA – Winter Haven, Florida

POSITION SUMMARY

The Accounts Payable/Payroll Specialist I is responsible for accounts payable functions, all payroll functions.

Please note that this job description is not exhaustive, and additional duties may be assigned as needed.

MINIMUM QUALIFICATIONS

Education and Experience:

High school diploma or GED requiredBachelor's Degree or Associate's Degree in Business or Accounting preferredTwo (2) years experience in accounts payable, payroll administration, or bookkeeping required.

ESSENTIAL SKILLS AND ABILITIES

Must have proficient computer skillsMust be proficient in Microsoft ExcelMust be able to use a calculator correctly and efficientlyMust be able to problem solveMust be detail-orientedMust have excellent communication skills, proper grammar, and writing capabilityMust be team-orientedMust be self-directed, highly motivated, able to multi-task and work under pressure in a fast-paced environmentMust be able to accurately and efficiently handle multiple projects at one timeMust have exceptional interpersonal skillsMust possess a caring, patient, and friendly attitude

DUTIES AND RESPONSIBILITIES

Reviews and verifies payroll data in a timely manner, calculates overtime and other pay premiums, and enters payroll data according to practice protocolsEnters data for payroll, processes payroll semi-monthly, facilitates and maintains payroll functions (paychecks for staff, payroll changes, W-2 information, PTO and benefits information)Oversees maintenance of payroll records and files including, but not limited to, PTO and other accrued leaveResponds to routine inquiries concerning payroll deductions and accruals, wage garnishments, child support payments, and employment verificationsMaintains payroll records in accordance with wage and hour regulationsPrepares all payroll related reportsAssists with the distribution of checksPrepares manual checks as necessaryAssists employees with payroll related questions or concernsWorks closely with Human Resources on changes of status for each employee during his/her employmentEnsures compliance with internal fiscal controls and operating proceduresMakes appropriate deductions for benefit plansPrepares all vouchers and approves all invoices for paymentProcesses all Company payments in a timely mannerInterfaces with appropriate departments to secure proper payment approvalsPrepares accounts payable checksMaintains account payable files and recordsResponds to all vendor and employee inquiries regarding invoices, expenses, and check requestsResolves invoice discrepanciesProcesses and oversees expense reimbursement and recordingPrepares and prints accounts payable reportsReviews and reconciles periodic accounts payable reportsPrepares invoice deduction notices as requiredProperly analyzes and tracts accounts payable amounts; prepares analysis of accounts as requiredMaintains the strictest confidentiality at all times related to payroll/reconciliation issuesMaintains proper standards of productivity as defined by the ControllerProfessional and Personal Development/Goals and ObjectivesExhibits professional demeanor with a positive enthusiastic attitude at all times when representing the practiceMaintains certification, where applicable, and continues to improve skillsMust attend all in-services and webinar training seminars as directed by the ComptrollerProvides input on how to improve customer service, decrease costs, and increase revenues for the practiceSupports the practice core values and mission statement to develop, enhance, and promote quality customer service through team effortExhibits flexibility, sensitivity and respect while maintaining an effective working relationship with all team membersMaintains practice confidentiality, follows HIPAA/OSHA guidelines and follows the rules and regulations of the practice as documented in the practice employee manualAssumes other duties as assigned

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The majority of the time on-the-job is spent walking, sitting, using hands to hold items and move items, reaching with hands and arms, talking, hearing, stooping, crouching, and bendingAt times the job may require weight to be lifted up to 50 poundsThe job requires the following types of vision: close, distance, peripheral, and depth perceptionTypical noise level for the work environment of this job is moderate (i.e. business offices with computers and printers, light traffic)Working in an office environment with sustained posture in a seated position for extensive periods of timeMust be able to communicate clearly in person and over the telephoneHearing must be adequate to perform job duties in person and over the telephoneReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

SUPERVISORY RESPONSIBILITIES

None

BENEFITS

401(k)401(k) MatchingAD&D InsuranceHealth InsuranceHealth Savings AccountDental InsuranceDisability InsuranceVision Benefits & Discounted ServicesEmployee Assistance ProgramEmployee DiscountLife InsuranceOpportunities for AdvancementPaid Time OffPaid TrainingProfessional Development AssistanceReferral ProgramEligible for up to $500 Sign-On Bonus

OTHER

This job description is intended only to describe the general nature and level of work performed. This job description is not intended nor should it be interpreted as an exhaustive list of all duties, skills, and responsibilities. The Accounts Payable/Payroll Specialist I will perform all duties listed in this job description as well as any other assigned by management. Overtime may be required.

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT

Eye Specialists of Mid-Florida P.A. is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. We are a drug and tobacco-free workplace.