Accounting & AR/AP Specialist in Pittsburgh, Pennsylvania at Heritage Lab Services LLC

Job Title: Accounting & AR/AP Specialist

Job Type: Full-time

Schedule: Monday-Friday 8:00am-4:30pm

Pay Range: $50,000 – $60,000 annually based upon experience

About the Role:

Heritage Lab Services is seeking a dedicated and detail oriented Accounting & AR/AP Specialist on site at our Three Rivers Diagnostics location. This role is responsible for overseeing the Company’s day-to-day accounting operations, including full-cycle accounts receivable and accounts payable, general ledger maintenance, and financial reporting. This role applies accounting expertise and independent judgment to ensure financial accuracy, regulatory compliance, and operational efficiency.

This position plays a key role in supporting cash flow management, monitoring financial performance against budget, and advising leadership on financial trends. The role is both hands-on and strategic, with responsibility for process improvement, internal controls, and oversight of AR/AP functions with some bookkeeping required.

If you are passionate about delivering accurate high-quality results, and joining a collaborative team we would love to meet you!

Why Join Us:

Opportunities for professional growth

Competitive pay and benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid holidays
• Paid time off
• Vision insurance

Financial Operations & General Accounting

• Maintain and oversee the general ledger, including preparation and review of journal entries (debits/credits)
• Ensure timely and accurate recording of all financial transactions
• Perform and review account reconciliations (bank, credit card, subledger to GL)
• Prepare trial balances and support financial statement preparation
• Conduct variance analysis against budget and forecast
• Continuously review financial data and provide insights to leadership

Accounts Receivable (AR)

• Oversee business to business billing, invoicing, and collections processes
• Monitor aging reports and drive collection strategies to reduce outstanding balances
• Resolve complex billing discrepancies and client disputes
• Ensure reconciliation between billing systems and bank activity
• Manage payment platforms and related reconciliations

Accounts Payable (AP)

• Manage full-cycle AP operations (invoice intake, coding, approvals, payments)
• Ensure timely and accurate vendor payments and maintenance of vendor records
• Review and monitor vendor aging and cash disbursement activity
• Strengthen internal controls around payables and expense management
• Oversee credit card reconciliation and receipt tracking processes

Reporting & Close Process

• Support and partially own month-end and year-end close processes
• Prepare recurring financial reports (cash flow, AR/AP aging, expense trends)
• Deliver weekly and monthly financial reporting to CEO
• Assist with audit preparation and documentation

Compliance & Regulatory Oversight

• Ensure compliance with GAAP and applicable federal, state, and local regulations
• Support regulatory reporting requirements (e.g., cost reporting)
• Maintain documentation and processes to support audits and regulatory reviews
• Assist in ensuring financial operations align with healthcare/laboratory regulatory standards

Process Improvement & Internal Controls

• Identify and implement process improvements and automation opportunities
• Establish and maintain strong internal controls across AR/AP and accounting functions
• Monitor effectiveness of financial processes and recommend enhancements

Cross-Functional Coordination

• Collaborate with operations, billing, and leadership teams to ensure financial alignment
• Maintain strong communication across departments to support organizational efficiency

Additional Responsibilities

• Assist with reconciliations related payroll processing and other applicable areas
• Support tax filings (and similar obligations as applicable)
• Perform other accounting and financial duties as assigned

Background and Experience:

Education:

• Associate's or Bachelor’s degree in Accounting, Finance, or related field required

Experience:

• 3–6 years of progressive accounting experience (including AR/AP and general ledger)
• Prior experience in a healthcare, diagnostics, or regulated environment preferred
• Experience with month-end close, reconciliations, and financial reporting

Technical Skills:

• Proficiency in QuickBooks or similar accounting software
• Strong Microsoft Excel skills (pivot tables, lookups, data analysis)
• Experience with financial systems, billing platforms, or ERP systems

Knowledge, Skills & Abilities:

• Strong understanding of GAAP and accounting principles
• Ability to exercise independent judgment and problem-solving
• High attention to detail with analytical capability
• Strong organizational and communication skills
• Ability to balance hands-on execution with oversight responsibilities

Heritage Lab Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.