Payroll Manager in Petaluma, California at Muir Wood Adolescent & Family Services

$95,000–$125,000/year | Full-Time | Petaluma, CA Hybrid (3 Days In-Office) / Remote Possible | Exempt | Reports to Controller

About the Role: Oversee all payroll operations for Muir Wood, a residential treatment provider for teens. You'll manage semi-monthly payroll processing, ensure compliance with federal, state, and local regulations, and partner closely with HR and Finance teams. This role owns the full payroll lifecycle—from onboarding and timekeeping to year-end filings and 401(k) administration.

Why Join Us:

• Hybrid schedule with 3 days in-office / Remote possible
• Lead payroll operations for a mission-driven healthcare organization
• Full benefits: Medical, Dental, Vision, 401(k) + match, PTO
• Collaborative partnership with HR, Finance, and Accounting teams
• Opportunity to drive process improvements and system optimization

What You'll Do:

• Manage daily payroll functions: processing, bonuses, shift differentials, terminations, and special pay
• Process semi-monthly payroll and post journal entries to General Ledger
• Administer garnishments, tax withholdings, and employment verifications
• Lead year-end processes including W-2s, ACA reporting, and annual audit support
• Manage 401(k) contributions, deductions, reconciliation, and compliance reporting
• Oversee workers' compensation reporting and annual audit
• Train supervisors on Paylocity for timecard approvals and PTO management
• Monitor regulatory updates and implement compliant policies and processes
• Generate labor cost reporting to support management decision-making
• Partner with HR on benefits integration, HRIS systems, and file feeds

What We're Looking For:

Must Have:

• 3+ years of payroll experience
• Strong knowledge of federal, state, and local payroll regulations
• Experience with HRIS/payroll systems (Paylocity preferred)
• Intermediate to advanced Excel skills
• High attention to detail and commitment to confidentiality

Preferred:

• Associate's or Bachelor's degree in Accounting, Finance, or related field
• Basic knowledge of GAAP
• Experience in healthcare or multi-entity payroll environments
• Background in payroll system implementation or optimization

About Muir Wood: We provide trauma-informed, relationship-centered residential treatment for teens ages 12–17 struggling with mental health and substance use challenges. Join a team committed to clinical excellence, compassion, and collaboration.

Muir Wood Teen Treatment is an Equal Opportunity Employer.