Senior Office Support Assistant in Clearwater, Florida at SOFT COMPUTER CONSULTANTS

POSITION SUMMARY:

The Senior Office Support Assistant assists the Office Support Manager in daily departmental operations and acts as a back-up in their absence. This position also oversees the shipping department and assists other departments as needed.

DUTIES AND RESPONSIBILITIES:

· Provides back-up support for the Office Support Manager.

· Assists with office support team development and training.

· Assists with resume screening for SCC office support admin candidates.

· Works directly with Office Support Manager, Facilities Department & HR on Security system, security cameras, and badge access for the building.

· Assists with managing facility work orders, cleaning requests, and SCC Apartment cleanings.

· Provides back-up to Office Support, Shipping, & Front Desk personnel as needed.

· Assist Office Support Manager & Office Support team during Hurricane Season: maintain and order supplies, assist in storm preparation activities by organizing resources and creating contingency plans, and provide in-office coverage for department staff absences.

· Assists with yearly Archive room shred project.

· Organizes yearly AED/CPR trainings for administrative staff at SCC.

· Assists with conference room setup for internal meetings & client meetings.

· Works directly with the Office Support Manager & Office Support Assistants to plan all office events, creates flyers for events, and executes events day-of.

· Creates materials requisitions & places office supply orders for Office Support.

· Processes new-hire requests for supplies and badges.

· Tracks items lost & found at SCC.

· Assists with lunch distribution for employees and clients.

· Processes company mail and business card requests.

· Collects funds from vending machines.

· Complies with all approved procedures, directives and guidelines.

· Assists with any other office support projects that may arise.

· Performs other duties as assigned.

JOB SPECIFICATIONS:

Education Required:

An Associate’s Degree is required. A BA/BS Degree in Business Administration or related is preferred.

Experience Required:

Minimum of Two-years administrative experience required. Intermediate to Advanced Microsoft Office skills are required. Coordination of business travel or hospitality experience is a plus.

Skills Required:

• Excellent communication, interpersonal, and organizational skills.

• Must possess excellent attention to detail.

• Ability to work in a stressful, fast-paced environment.

• The ability to handle multiple tasks at once, as well as prioritize those tasks and respond accordingly.

• Intermediate MS Office knowledge required.

Travel Required:

None.