Executive Assistant to CEO in Tampa, Florida at CAN Community Health

CAN Community Health is the nation's premier resource in ending epidemics with a mission of empowering wellness, has an exciting opportunity for an Executive Assistant.

We are looking for someone who is passionate about serving the needs of individuals impacted by HIV, Hepatitis C, STI's, and other infectious diseases. You will become part of our professional team that drives home our Company's Mission and Values. We offer a good quality of life with an excellent daytime schedule, competitive pay with a bonus plan, premiere benefits package with a retirement plan with a generous company matching contribution. We have received recognition in 2025, 2024, 2023, 2022, 2021, 2019, & 2018 NPT's Best Non-Profit to Work for Award.

CAN is a Drug-Free Workplace. All potential hires will be required to take and clear a pre-employment drug screen upon job offer.

You can find out more about us by visiting our website at www.cancommunityhealth.org. Apply Today!

Salary: Starting at $80,000-$100,000 annually based on experience.

Statement of Purpose:

Under the direction of the Chief Executive Officer (CEO) of CAN Community Health, this position is responsible for the coordination of activities and information flowing to and from the CEO’s office. Specifically, the Executive Assistant to the CEO will be responsible for managing multiple tasks and projects with competing priorities and deadlines, screening and prioritizing communication from external and internal sources, organizing and maintaining administrative operations for the CEO, and serving as the liaison representing the CEO to individuals of the public and CAN.

Values:

• Recognize and affirm the unique and intrinsic worth of each individual.
• Treat all those we serve with compassion and kindness.
• Act with absolute honesty, integrity, and fairness in the way I conduct my business and the way Ilive my life.
• Trust my colleagues as valuable members of our healthcare team and pledge to treat one another with loyalty, respect, and dignity.

Essential Functions:

1. Organize and manage complex calendars, prioritize meetings and appointments, manage schedule conflicts, and coordinate meeting logistics.
2. Act as a gatekeeper for the CEO’s time and attention, filtering and prioritizing communications, drafting correspondence, and managing email and phone calls.
3. Organize agendas, gather necessary documents and information, take minutes, and track follow-up actions for meetings with internal and external stakeholders, including board meetings.
4. Coordinate travel arrangements (flights, accommodations, car rentals), prepare detailed itineraries, and manage expense reports.
5. Assist with managing and tracking the progress of various initiatives and projects, ensuring deadlines are met and resources are effectively allocated.
6. Maintain effective systems for organizing and managing physical and digital documents, records, and reports.
7. Serve as a strategic partner, anticipate needs, identify potential issues, research information, and offer insights to support executive decision-making.
8. Maintain and establish effective working relationships and act as a liaison with CAN’s executive leadership, senior management teams, board members, employees, clients, and other stakeholders, representing the executive professionally.
9. Handle sensitive and confidential information with the utmost discretion and integrity.

Competencies:

1. Communication
2. Problem Solving
3. Attention to Detail
4. Business Acumen
5. Time Management and Adaptability
6. Emotional Intelligence
7. Initiative

Work Environment:

This job operates in a professional office environment. This role routinely involves using standard office equipment such as computers, audio visual, telephones, photocopiers, filing cabinets and fax machines.

Physical Requirements:

1. Neat, professional appearance.
2. Sedentary- Exerts up to 10 lbs. of force occasionally and/or a negligible amount of force frequently or constantly in lift, carry, push, pull, or otherwise move objects. Involving sitting most of the time but may involve walking or standing for brief periods of time.
3. Requires expressing or exchanging ideas by means of spoken word, visual and auditory acuity.

Position Type/Expected Hours of Work:

This position requires hours of work outside normal operating hours.

Travel:

Travel is primarily during the business day, although some out-of-area and overnight travel may be expected. Must be able to operate a motor vehicle and have valid insurance and driver’s license.

Education/Professional:

1. Bachelor’s degree in business administration, or related field preferred.
2. 5+ years of related experience in an executive assistant role, ideally supporting C-Level executives and within the healthcare industry.

Knowledge, Skills and Abilities Required:

1. Strong ability to execute work with diversity, equity, and inclusive lens.
2. Able to maintain a high level of integrity and discretion in handling confidential information
3. High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funded partners
4. Knowledge of the principles, policies and procedures of executive office management
5. Ability to work independently while supporting high-level decision-making processes
6. Advanced proficiency in Microsoft Office Suite
7. Strong problem-solving and decision-making abilities
8. Exceptional ability to manage complex schedules, prioritize tasks, organize information and maintain a streamlined workflow
9. Excellent written and verbal communication skills including active listening, diplomacy, and the ability to articulate information clearly and concisely
10. Knowledge working with social media platforms.

Must be able to pass a Level I background check (a Level II background may also be required).

CAN Community Health, Inc. is an equal opportunity employer that is committed to diversity and values the ways in which we are different. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristic protected by applicable law.