Payroll & Benefits Coordinator in Charles Town, West Virginia at Gold Medal Environmental - Apple Valley Waste Inc

"Turn trash into opportunity — build a career that keeps communities running.

Apple Valley Waste / Patriot Disposal is a rapidly growing, private equity-backed waste and recycling company serving the Mid-Atlantic region. We provide essential environmental services to commercial, industrial, and residential customers."

Position Summary

Apple Valley Waste / Patriot Disposal is seeking a Payroll & Benefits Coordinator to support payroll administration, employee benefits programs, and payroll-related compliance activities across multiple operating companies. This position serves as a key liaison between Human Resources, Payroll, Benefits, Accounting, and employees to ensure accurate payroll processing, benefits administration, invoice reconciliations, and employee support.

The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities while maintaining confidentiality and accuracy.

Essential Duties and Responsibilities

Payroll Administration

• Support weekly payroll processing activities and payroll audits.
• Review payroll reports and employee data for accuracy and completeness.
• Research and resolve payroll discrepancies and employee inquiries.
• Maintain employee payroll records within ADP Workforce Now and related systems.
• Assist with payroll reporting and compliance activities.
• Support year-end payroll processes, including W-2 preparation and payroll audits.
• Assist with payroll tax reporting and payroll record maintenance.

Benefits Administration

• Administer employee benefit enrollments, changes, qualifying life events, and terminations.
• Coordinate payroll deductions and benefit elections.
• Assist employees with benefit-related questions and enrollment support.
• Support annual open enrollment activities and employee communications.
• Coordinate with benefit carriers, brokers, and third-party administrators.
• Assist with COBRA administration and ACA reporting activities.

Reconciliation and Reporting

• Reconcile monthly benefit invoices for medical, dental, vision, life, disability, and voluntary benefit plans.
• Perform benefit billing reconciliations for multiple benefit programs.
• Audit payroll deductions and benefit elections for accuracy.
• Prepare payroll, benefits, and workforce reports as requested.
• Support payroll and benefits audits.

General Administration

• Maintain confidential employee records and documentation.
• Support Human Resources and Accounting projects as assigned.
• Assist with process improvements and system enhancements.
• Perform other duties as assigned.

Qualifications

Required

• High school diploma or GED.
• Minimum of two (2) years of payroll, benefits administration, accounting, HR administration, or related experience.
• Strong proficiency in Microsoft Excel and Microsoft Office applications.
• Excellent organizational and analytical skills.
• Strong verbal and written communication abilities.
• Ability to handle confidential information with discretion.

Preferred

• Associate degree in Human Resources, Accounting, Business Administration, or related field.
• Experience with ADP Workforce Now.
• Experience with benefits administration and invoice reconciliation.
• Knowledge of payroll regulations and employee benefits programs.

Benefits

• Medical, Dental, and Vision Insurance
• Company-Paid Life Insurance
• Short-Term and Long-Term Disability Insurance
• 401(k) with Company Match
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Career Development Opportunities

Physical Requirements

• Prolonged periods of sitting and computer use.
• Ability to communicate effectively in person, by telephone, and electronically.

Equal Employment Opportunity

Apple Valley Waste is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other status protected by applicable law.