Office Manager (On-site) in Indianapolis, Indiana at Lucas Oil Products Inc

Job Purpose: The Office Manager will oversee the general administrative function and activities of the office and may provide clerical and administrative support to management. This position also serves as the designated safety coordinator for Lucas Oil’s Headquarters.

Duties:

Office Manager

• Directs office activities and functions to maintain efficiency and compliance with company policies.
• Primary point of contact for our property management group, who is responsible for handling all cleaning and building maintenance.
• Maintains inventory of office supplies, orders new supplies as needed and ensures compliance with office supply purchase policies and procedures.
• Oversees the ordering of wall décor, name plates and business cards.
• Provides administrative support such as sorting and distributing mail and deliveries.
• Maintains meeting rooms and common areas to ensure they are tidy and stocked.
• Oversees meeting room calendars and resolves conflicts as needed.
• Assists in setting up employee and visitor events.
• Back-up front desk when Security steps away.
• Greets visitors when needed and escorts them to appropriate employee or meeting room location.
• Manage car fleet (schedule, oil changes, washes, fuel, etc)
• Performs other related duties as assigned.

Safety

• Under guidance from Lucas Oil’s Safety Director, ensures compliance with company safety policies and procedures.
• Coordinates safety programs to promote and ensure a safe working environment.
• Identifies opportunities to minimize workplace injuries, accidents and health problems.
• Conduct employee and new hire safety training.
• Ensures compliance with federal, state, and local safety laws, regulations, codes, and rules.
• Contact for first report of injuries for Lucas Oil Headquarters and Lucas Estate. Reports injuries to Lucas Oil Safety Director and supports recordkeeping and OSHA reporting as required.
• Order and maintain all First Aid and AED supplies.
• Maintain, inspect, and ensure annual inspection of Fire Protection Systems as well as monthly inspection of all Fire Extinguishers

Skills/Qualifications:

• Extensive knowledge of office management procedures.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to be trained in safety protocols and applicable OSHA standards.
• Proficient with Microsoft Office Suite or related software.

Education and Experience

• High school diploma or equivalent required; Associates degree in office administration or related field preferred.
• At least 5-8 years of administrative and clerical experience required.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.