Executive Assistant in St. Louis, Missouri at EBS Recruiters LLC

The Executive Assistant serves as a strategic partner to senior leadership, providing high-level administrative, organizational, and project coordination support. This role is responsible for managing priorities, coordinating communications, improving processes, and ensuring key initiatives and day-to-day operations are executed efficiently. The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced environment where priorities can shift quickly.

Key Responsibilities

• Manage complex calendars, scheduling, travel arrangements, and meeting logistics for senior leadership
• Coordinate agendas, presentations, meeting materials, and follow-up action items
• Develop and improve workflows and administrative processes to increase efficiency and productivity
• Prepare reports, correspondence, and internal communications
• Support leadership meetings, company events, employee initiatives, and special projects
• Track deadlines, action items, and organizational commitments to ensure follow-through
• Facilitate communication and information flow across departments and leadership teams
• Assist with onboarding, training, employee engagement programs, and company communications
• Support talent, culture, and performance management initiatives as needed
• Identify opportunities for process improvement and operational effectiveness
• Handle confidential and sensitive information with professionalism and discretion
• Anticipate leadership needs and proactively resolve issues before they arise

• Experience supporting a CEO, COO, President, Chief of Staff, or other senior executive preferred
• Experience in a fast-paced manufacturing, distribution, industrial, professional services, or similar environment preferred
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication abilities
• Proven ability to manage multiple priorities and deadlines simultaneously
• Process-oriented with a strong focus on follow-through and accountability
• Proactive, independent, and resourceful problem solver
• Calm under pressure and adaptable to changing priorities
• High level of professionalism, discretion, and confidentiality
• Strong customer service mindset and relationship-building skills

Key Attributes

• Detail-oriented and highly organized
• Structured and process-minded
• Follow-through focused
• Independent and naturally proactive
• Comfortable holding others accountable
• Adaptable and responsive in a dynamic environment
• Committed to execution excellence and continuous improvement