Human Resources Coordinator in Falmouth, Massachusetts at Woodwell Climate Research Center Inc

Mission:

Woodwell Climate Research Center (Woodwell) conducts science for solutions at the nexus of climate, people, and nature. We partner with leaders and communities for just meaningful impact to address the climate crisis.

Woodwell Climate is a rapidly growing, top-ranked, independent non-profit climate research institute whose mission is to advance science-based climate policies through scientific research and outreach. Our world-leading research and impact helps individuals, organizations, corporations, communities, and nations understand the realities of climate change, recognize the impact on our planet, and embrace the urgent action needed to safeguard the future of life on Earth.

Summary:

The People & Culture (P&C) department is focused on providing people-centric support to the organization, and its most valuable resource; the staff that make our mission possible. The Human Resources Coordinator will play a vital role in ensuring we continue to encourage, support, and retain our employees. You will serve as a resource to staff and management by proactively providing a broad range of administrative services to ensure efficient and seamless administration and coordination of daily operations of the P&C department, projects, programs, initiatives, and activities.

Responsibilities include, but are not limited to:

Manage employee change form requests, track completion and corresponding employee letters

Track and manage fixed-term end dates of employees across the center for extensions or offboarding

Draft regular P&C reports such as Woodwell Weekly updates, staff meeting updates, and quarterly President’s report

Manage P&C surveys and forms within the center

Maintain accurate and up-to-date P&C files, records, and documentation; while ensuring the integrity and confidentiality of the information

Perform periodic audits of P&C files, benefits enrollments, and electronic records to ensure that all required documents are collected and filed

Coordinate and assist with new hire onboarding, employment eligibility verification (e.g. I-9s), and other orientation tasks across departments

Assist with talent acquisition process (e.g. scheduling, drafting offer letters, greeting candidates, etc.) throughout the new hire process (approximately 25% of time)

Assist with planning and execution of events, both virtual and onsite (e.g. benefits open enrollment, organization-wide meetings and other events as needed)

Act as a first response to employee questions about standard policies, benefits, leaves, hiring processes, etc.; referring complex questions to appropriate P&C team members

Provide support for benefits onboarding and open enrollment, leaves, COBRA and offboarding

Assist with invoicing for benefits, wellness, employee recognition, and engagement

Assist with the management of the P&C team platforms, applications, and tools such as Concur, Google Workspace, Jotform, Learning Management System and ADP

Performs other duties as assigned

Must have the following Knowledge, Skills and Abilities

Prior professional administrative support experience within human resources or office administration

Proficient with Adobe Acrobat, Google Workspace (or Microsoft Office Suite), including strong slides or Powerpoint skills, and experience with calendar management

Excellent communication skills (verbal, written and interpersonal)

Ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy

Excellent organizational skills and attention to detail

Experience using ADP modules (payroll, recruiting, onboarding, etc.)

Applicant Tracking Systems (ATS) a plus

Project management or administrative tools such as Asana or Jotform is a plus

Ability to be onsite 5 days a week

Qualifications

2 + years of professional administrative experience

Bachelor's degree or equivalent

Application review will begin on

Desired Start Date: July

Classification and Compensation: This is a full-time, hourly, nonexempt position, the annual salary range is $45,000-$55,000 dependent on qualifications/experience. Woodwell offers a generous benefits package and work life balance.

Location: Falmouth, Massachusetts, 5 days/week

Application Instructions: To apply, please send your cover letter addressing your experience and qualifications in relation to the responsibilities of this position, curriculum vitae, and contact information for three references as a single PDF to our career’s portal. Incomplete applications without a cover letter will not be reviewed.

Please visit Woodwell's website to learn more about Woodwell’s work.

Located on a 10-acre campus near the village of Woods Hole, the Woodwell Climate Research Center (Woodwell) is a private, non-profit research center. Woodwell is a leading source of climate science that drives the urgent action needed to solve climate change. Woodwell has 100+ staff members and is excited to welcome new employees to this work.

Woodwell Climate is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, genetic information or any other characteristic protected by applicable laws. Woodwell is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.