Business Immigration Paralegal in Providence, Rhode Island at GREEN AND SPIEGEL US LLC

Green and Spiegel U.S. seeks a Business Immigration Paralegal with 1–4 years of employment-based immigration experience to join our corporate immigration practice. The ideal candidate will have experience preparing and managing a high-volume caseload of nonimmigrant and immigrant visa matters for corporate clients and will be comfortable working independently on routine case preparation while collaborating closely with attorneys, case managers, and clients.

This position supports multinational and large corporate clients and requires exceptional organizational skills, attention to detail, responsiveness, and the ability to manage competing priorities in a fast-paced environment. Candidates should be comfortable serving as a day-to-day contact for assigned matters and proactively driving cases from initiation through filing and adjudication.

JOB DUTIES

• Prepare and manage employment-based immigration matters from initiation through filing and completion.
• Draft petitions, applications, support letters, forms, and filing packages for attorney review.
• Prepare H-1B, L-1A/L-1B, TN, E-3, O-1, H-4, L-2, E-2 dependent, PERM, I-140, Adjustment of Status, and related employment-based immigration matters.
• Communicate directly with foreign nationals, human resources professionals, managers, and client representatives regarding case requirements, timelines, and status updates.
• Analyze case documents and identify missing information or potential issues requiring attorney review.
• Prepare and organize supporting documentation and exhibits for filing submissions.
• Track case deadlines, expirations, and government processing milestones to ensure timely filing and follow-up.
• Assist with preparation of responses to Requests for Evidence (RFEs), Notices of Intent to Deny (NOIDs), and other government inquiries.
• Maintain organized and legally compliant electronic case files and records.
• Participate in client calls, status meetings, and internal case strategy discussions as needed.
• Collaborate with attorneys and team members to identify process improvements and ensure high-quality client service.
• Maintain accurate case notes and documentation within firm case management systems.
• Stay informed regarding immigration process changes, agency updates, and firm procedures.
• Participate in required training and professional development activities.

PREFERRED EXPERIENCE

• 1–4 years of business immigration experience in a law firm or corporate immigration environment.
• Preparing high-volume NIV and IV matters for corporate clients.
• H-1B, L-1A/L-1B, TN, E-3, O-1, PERM, I-140, and Adjustment of Status case preparation.
• Drafting immigration support letters and preparing complex filing packages.
• Direct communication with foreign nationals and HR or global mobility professionals.
• Managing multiple active cases simultaneously while maintaining accuracy and responsiveness.
• Experience utilizing immigration case management systems such as INSZoom, Docketwise, LawLogix, or similar platforms.

KEY COMPETENCIES

• Ability to independently manage routine business immigration matters with appropriate attorney supervision.
• Strong attention to detail and commitment to producing accurate work product.
• Excellent organizational and time management skills.
• Ability to manage a high-volume caseload while meeting deadlines and maintaining quality standards.
• Strong written and verbal communication skills.
• Ability to identify potential case issues and escalate appropriately.
• Client-service mindset with a focus on responsiveness and professionalism.
• Ability to adapt to changing priorities and client needs in a fast-paced environment.
• Strong teamwork and collaboration skills.
• Proficiency in Microsoft Office and ability to quickly learn firm-specific technology and case management systems.
• Willingness to take ownership of assigned work and continuously develop immigration knowledge and expertise.