ADMINISTRATIVE ASSOCIATE in Miami Beach, Florida at Fisher Island Community Association

Job Title: Administrative Associate

We are seeking a dedicated and detail-oriented Administrative Associate to join our team. This multi-faceted role will provide administrative support to the Transportation Department, with a specific focus on payroll tasks. The ideal candidate will be organized, efficient, and possess strong communication skills. This position requires proficiency in office operations, communication, multi-tasking, and performing payroll-related duties with accuracy and confidentiality. If you are a motivated, reliable, and proactive professional with a passion for supporting both administrative and operations functions, we encourage you to apply for this rewarding opportunity.

Responsibilities:

• Manage and maintain office supplies, equipment, and records.
• Answer phones, direct calls, and handle correspondence (emails, letters, etc.).
• Schedule and organize meetings, appointments, and travel arrangements.
• Assist with general office tasks, including filing, data entry, and maintaining digital and physical records.
• Assist Department Management in developing operational policies and guidance directly related to customer service objectives and expectations.
• Collect, review, and verify employee work hours, overtime, and absences.
• Process payroll on a bi-weekly/monthly basis, ensuring accuracy and timeliness.
• Daily use of the ADP payroll software system.
• Assist with recruitment activities once they have been turned over by Human Resources, including reviewing applications and scheduling interviews.
• Coordinate and support employees' onboarding and orientation processes for the Transportation Department.
• Help coordinate employee training, development, and performance evaluation processes in accordance with the Transportation Department’s policies and procedures.

Qualifications:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• 2+ years of experience in administrative support and payroll.
• Proficient in MS Office (Excel, Word, Outlook) and payroll software systems.
• Strong understanding of payroll software systems.
• Excellent organizational skills, attention to detail, and the ability to prioritize tasks.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential information with discretion.

Working Conditions:

• Full-time position (40 hours per week)
• Standard office environment
• Occasional overtime may be required