Legal Support Assistant at Dean Mead – Orlando, Florida

Summary:

Dean Mead, a full-service Florida Business law firm is seeking a full-time Legal Support Assistant to work in the firm’s Orlando Office. The Legal Support Assistant supports a variety of practice areas – Commercial Litigation, Corporate/Tax, Estate Planning, and Real Estate – with their administrative needs. This position offers excellent growth opportunities and exposure for the those looking to develop their legal career. We offer a professional environment with a competitive compensation and benefits program.

Duties and Responsibilities:

• Perform routine office and clerical duties for attorneys, paralegals, and legal assistants, such as scanning documents, preparing outgoing mail, and data entry.
• Create, organize, label, and maintain physical and electronic client files.
• Retrieve, track, and re-file documents upon request from attorneys and staff.
• Assist with file closing procedures, including archiving and destruction in line with retention policies.
• Convert documents to appropriate formats (e.g., PDF) and assist with basic document assembly (e.g., binders, tabs).
• Assist with special projects such as large-scale file organization and relocation of physical files.
• Attend client meetings to serve as a witness signature. Occasional travel to off-site signings may be required.
• Other administrative duties, as assigned by attorneys and managers.

Qualifications:

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please contact Dean Mead Human Resources.

Other Skills and Abilities:

Desire to work in a fast-paced environment.

Proven ability to manage shifting priorities.

Highly detail-oriented and excellent organizational skills.

Education and Experience:

• Minimum of 2 years relevant professional experience (Required) in a law firm (Preferred).
• High School Diploma or equivalent (Required).
• Proficient in Microsoft Office Suite and PDF softwares (Required).
• Experience with iManage, Surepoint, and other legal softwares (Preferred).

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.

Work Environment:

• This position reports to work in-person at our downtown Orlando office.

Other:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.