Medical Records Coordinator at Beaumont Retirement Services – Bryn Mawr, Pennsylvania

Come and join our vibrant retirement community and enjoy being a key member of our Team.
We know that our people are the key to our success. We are a CCRC situated on a beautiful 50-acre campus with warm and friendly staff.

Primary Purpose

Manages record keeping procedures and storage of all clinical records, develops and implements department policies and procedures, coordinates work within the department, reports pertinent information to the immediate supervisor, responds to inquiries or requests for information from staff and residents/family members.

Duties and Responsibilities

Identifies and ensures accuracy of the resident charts, maintains MDS assessments, plans of care and services provided, records progress notes by all caregivers and required documentation of accrediting agencies.

Assures systems are in place to maintain confidentiality of health information.

Oversees maintenance of chart order.

Develops and implements record storage and retrieval system that complies with

• applicable record retention laws and maintains accessibility of records.
• Develops and implements record retention and destruction policies and procedures.
• Collects and prepares clinical data requested by HCC Administration,
• Performs audit of HCC & PC charts for regulatory compliance. Provides compliance reports and recommendations to staff.

Assists in training and overseeing receptionist if applicable in all medical records functions including Chart thinning, filing of overflow, chart set-up and chart order.

• Performs audit of HCC & PC charts for regulatory compliance.
• Control the retrieval and return of medical records to the file room.
• Provides compliance reports and recommendations to staff.
• Prepare and copy medical records, as required, when requested for insurance, survey teams, or legal matters and ensure their return to the file room in accordance with current privacy rules.
• Organize, assemble, and maintain facility medical records system in compliance with policies and procedures and state and federal regulations. Manage file storage, retrieval and the organizing of resident medical records in the HCC and PC.

Performs tasks which are supportive in nature to the essential functions of the job, but which may be altered or redesigned depending upon individual circumstances.

Assists in conducting in-service training programs.

Maintains current professional knowledge.

Qualifications/Skills

• Must have a minimum of three (3) years’ experience in an administrative capacity including experience with staff scheduling.
• Must be able to read, write, speak and understand the English language.
• Must possess the ability to make independent decisions when circumstances warrant such action.
• Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the public.
• Must possess the ability to work harmoniously with and supervise professional and non-professional personnel. Must be thoroughly familiar with the laws, regulations, and guidelines governing personnel administration.
• Must have patience, tact, cheerful disposition, and enthusiasm, as well as be willing to handle residents, staff and visitors.
• Must be knowledgeable of computers, data entry, Microsoft Office, system applications, etc.

Physical Requirements

• Works in office areas as well as throughout the facility.
• Long periods of sitting, standing, and walking.
• Is subject to frequent interruptions.
• Can be subject to hostile and emotionally upset residents, family members, staff and visitors.
• May be exposed to infectious waste, diseases, conditions, etc. including the potential exposure to AIDS and Hepatitis B viruses through contact with bloody/body fluids.

Education

• High School Diploma or GED Required.

Other Duties

Compliance

• Must comply with all compliance, ethics, safety, security and company policies.

Benefits

Health Insurance

Health Savings Account

Dental Insurance

403(b) Plan

Employee Assistance Program

Life and AD&D Insurance

Long Term Disability

Voluntary AFLAC

LegalCare

Paid Time Off

Student Loan Paydown Program

Tuition Reimbursement

Scholarships

Employee Appreciation Events

Technology Proficiency: Demonstrated ability to effectively use and adapt to a variety of digital tools, software, and systems relevant to the role. This includes the ability to quickly learn new technologies, troubleshoot basic technical issues, and apply technology to improve efficiency, accuracy, and communication.

Technology

ADP

HRIS/Payroll System Software

MatrixCare

Electronic Medical Records

Accutech

Wander Management

Employee Signature

Date