Office Specialist - Community Risk Reduction (CRR) in Chesapeake, Virginia at City of Chesapeake Human Resources
NewSalary: $36652 - $49889Industry: Government/Civil ServiceJob Function: Admin/Clerical/Secretarial
City of Chesapeake Human Resources
Chesapeake, Virginia, 23322, United States
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Job Description
Working Title of Vacant PositionOffice Specialist - Community Risk Reduction (CRR)
Job Type: Full Time
Posting Type: Public
Number of Vacancies: 1
Department: FIRE
Division: FIRE PREVENTION
Requisition Number: 2026417
Number of hours worked per week: 40
Work Schedule: 8am to 5pm; Monday through Friday. Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. | Occasionally- Up to 1/3 of the time.
Work Site Location: Chesapeake, VA
Position Driving Requirement: N - Never
Pay Basis: Semi-Monthly
Advertised Salary:
Job Description:
The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure, for a full list of benefits and employee perks.
Required Qualifications:
Preferred Qualifications:
Job Open Date: 08/26/2026
Job Close Date: 08/30/2026
Job Type: Full Time
Posting Type: Public
Number of Vacancies: 1
Department: FIRE
Division: FIRE PREVENTION
Requisition Number: 2026417
Number of hours worked per week: 40
Work Schedule: 8am to 5pm; Monday through Friday. Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. | Occasionally- Up to 1/3 of the time.
Work Site Location: Chesapeake, VA
Position Driving Requirement: N - Never
Pay Basis: Semi-Monthly
Advertised Salary:
$36,652 -$49,889
Starting salary based on qualifications and experience.
Starting salary based on qualifications and experience.
Job Description:
The Chesapeake Fire Department is seeking an enthusiastic, detail-oriented, and customer service-focused Office Specialist to provide clerical and administrative support to our Community Risk Reduction Division (CRR).
This position performs a variety of complex office tasks under general supervision, with responsibility for deciding how and when to complete assigned duties. The role requires professionalism, accuracy, and excellent communication skills while supporting staff, citizens, and business owners.
Key Responsibilities:
- Serve as the first point of contact at Fire Headquarters: answer phones, greet visitors, and control building access.
- Interact with other departments, citizens, and business owners by phone and in person: provide information, direct to appropriate staff, take and relay messages, and process citizens’ questions.
- Receive plans and process payments (checks, cash, credit cards) for Plan Review Fees.
- Assist during the Fire Department hiring process by checking in candidates.
- Prepare and distribute correspondence related to unpaid permits.
- Schedule fire station tours and demos for schools, daycares, and community groups.
- Establish and maintain files, records, accounts, and inventories; monitor and order office supplies.
- Arrange meetings, draft and respond to routine correspondence, and perform data entry, filing, faxing, and copying.
- Process FOIA requests and handle incoming payments for fees.
- Receive and distribute packages to appropriate staff or departments.
- Review and manage Contractor Reports, assigning them to the appropriate Deputy Fire Marshal.
- Perform other duties as assigned to support the Chesapeake Fire Department/Community Risk Reduction Division.
The City of Chesapeake offers an exceptional range of benefits. Please browse our Benefits Brochure, for a full list of benefits and employee perks.
Required Qualifications:
Vocational/Educational Requirement: Requires a high school diploma or GED/HSE and any combination of education and experience equivalent to satisfactory completion of one year of college education in word processing, secretarial skills, or a closely related field.
Experience: In addition to satisfying the vocational/education standards, this class requires a minimum of one year of full-time equivalent experience in administrative support.
Special Requirements: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Experience: In addition to satisfying the vocational/education standards, this class requires a minimum of one year of full-time equivalent experience in administrative support.
Special Requirements: Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies. Emergency operations support work and work locations may be outside of normal job duties.
Preferred Qualifications:
- Strong communication and organizational skills.
- Ability to handle multiple tasks in a fast-paced environment.
- Experience with data entry, office software, and customer service preferred.
Job Open Date: 08/26/2026
Job Close Date: 08/30/2026
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Job Location
Chesapeake, Virginia, 23322, United States
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