Finance Office Administrator in Sonoma, California at Humanity HR Consulting

At Humanity HR, we believe that when people thrive, businesses soar. As your full-service HR partner, we provide flexible and scalable HR solutions tailored to your unique needs. Whether you're a startup or an established company, our goal is simple: to help you create a workplace where your employees are engaged, productive, and loyal.

Eco Terreno is seeking a dynamic and detail-oriented Finance/Office Administrator to join their team. As the Finance/Office Administrator you will be responsible for providing comprehensive administrative support ensuring smooth daily operations.

This role is for someone who enjoys a generalist approach to administrative duties that include supporting the following business functions: Finance, Operations, and Human Resources. This role will include managing office logistics, communications, record-keeping, and light administrative HR support.

In collaboration and support from the company’s Fractional Bookkeeper, you will manage financial records, process transactions, and prepare reports to ensure accurate financial reporting and compliance with regulations.

Accounting/Finance:

• Act as the primary point of contact for all vendors and communicate expiration of necessary documentation.
• Organize, upload, process and maintain all invoices including bills.
• Oversee tasks such as invoicing, expense tracking, and maintaining accurate financial records using QuickBooks.
• Harvest invoicing for Eco Terreno Vineyards, Bulk Wine Sales, and Bottling clients
• Generate weekly, monthly and quarterly financial reports
• Assist with budgeting activities, financial reporting, and audit preparation to support organizational financial health.
• Bi-weekly reconciliations of all expense accounts

Administrative:

• Manage day-to-day office operations, including front desk duties, multi-line phone systems, and calendar management for staff and leadership.
• Maintain vehicle registrations and maintenance needs
• Aid in sending and filing 1099s to contractors, as well as W2's to employees
• Assist with running errands between the vineyard, office and tasting room.
• Assist with maintenance of San Francisco, Cloverdale, & Sonoma locations (coordinating maintenance)

HR Support:

• Collaborate with HR Consulting firm to post job openings and schedule interviews.
• Coordinating safety vendor meetings and updating labor law posters.

*Other duties as assigned

Skills

• Proven experience in office administration with strong clerical and organizational skills.
• Excellent communication skills with professional phone etiquette and customer service orientation.
• Ability to prioritize tasks in a fast-paced environment.
• Strong vendor management skills to coordinate supplies, services, and contracts..
• Knowledge of office management best practices.
• Attention to detail

Preferred Qualifications

• Extensive Quickbooks experience - 4+ years

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Experience:

• QuickBooks: 2 years (Required)

Pay: $32.00 - $38.00 per hour

Work Location: In person