Accounts Receivable Specialist in Sarasota, Florida at Quality Enclosures Inc

Quality Enclosures is seeking a motivated and detail-oriented Accounts Receivable Specialist to join our accounting team. This role is ideal for someone who enjoys hands-on accounting work, takes ownership of daily responsibilities, and is also eager to help improve processes, reporting, and department efficiency.

The immediate focus of this position will be Accounts Receivable administration, including customer invoicing, payment posting, account reconciliation, collections follow-up, and AR reporting. The role will also provide back-up support for Accounts Payable duties as needed.

Key Responsibilities

• Manage daily Accounts Receivable activities, including invoicing, payment posting, cash application, and customer account maintenance.
• Monitor AR aging and assist with customer follow-up on past-due balances.
• Research and resolve billing, payment, credit, and account discrepancies.
• Reconcile customer accounts and maintain accurate AR records.
• Support month-end close activities, including reconciliations, reporting, and account analysis.
• Prepare routine AR reports and help provide visibility into collections, outstanding balances, and cash receipts.
• Provide backup support for Accounts Payable functions, including invoice entry, vendor account review, payment preparation, and discrepancy resolution.
• Review current workflows and recommend practical improvements to increase accuracy, efficiency, and timeliness.
• Help document procedures and support process improvements across AR/AP functions.
• Partner with internal teams through strong communication to ensure accurate accounting throughout the organization.

Qualifications

• Experience in Accounts Receivable, Accounts Payable, accounting administration, or a similar finance operations role.
• Strong understanding of invoicing, payment application, collections follow-up, reconciliations, and month-end support.
• Ability to handle transactional accounting work accurately and consistently.
• Proficient in Microsoft Office application with strong Excel skills.
• Experience working within accounting systems or ERP platforms; NetSuite experience preferred.
• A process-improvement mindset, with interest in automation, reporting, and workflow efficiency.
• Excellent attention to detail, organization, and follow-through.
• Strong communication skills with customers, vendors, internal departments, and leadership.
• Ability to manage competing priorities and deadlines.
• Professional judgment, confidentiality, and a strong sense of ownership.

Work Environment

This role is primarily performed in a professional office environment and routinely requires the use of standard office equipment such as a computer, phone, copier, scanner, and related business systems. The role may require prolonged periods of sitting, computer use, and occasional standing, walking, bending, or lifting of light office materials.

Limited exposure to manufacturing, warehouse, or production areas where PPE is required.

This job description includes, but is not limited to, the duties and responsibilities listed above. Essential functions may be modified or supplemented based on business needs. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.

Quality Enclosures is an Equal Opportunity Employer, E-Verify participant, and Drug-Free Workplace.