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ACCOUNTS PAYABLE SPECIALIST in Fort Myers, Florida at Genset Services Inc

Salary: $25.00 - $27.00/hr
Genset Services Inc
Fort Myers, Florida, 33905, United States
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Job Description

JOB SUMMARY:

The Accounts Payable Specialist is responsible for processing all invoices received for payment in an accurate, efficient, and timely manner. This role plays a critical part in the company's financial cycle and requires liaising with both internal departments and external vendors.

Supervisory Responsibilities:

  • None.

    • Essential Job Functions:

  • Receives and processes daily mail and forward to appropriate parties for approvals.
  • Receives, and verifies invoices and requisitions for accuracy prior to processing.
  • Matches invoices to receiving documents and verifies quantity to agreed pricing and research any variances.
  • Verifies name, date, extensions, and footing of invoices.
  • Codes invoices for payment processing and entry into the general ledger.
  • Prepares batches of invoices for data entry and process checks for distribution.
  • Tracks, audits, and reconciles company credit card receipts to statements.
  • Files unpaid invoices alphabetically in unpaid file and files paid documents.
  • Runs a cash requirement report for Controller approval weekly detailing which invoices are due and pulls invoices to be paid and verify to listing.
  • Process checks and/or ACH payments weekly. Verifies that all discounts have been taken.
  • Ensures timely and accurate processing of payment transactions.
  • Responds to vendor inquiries regarding payment issues or discrepancies.
  • Reconciles monthly vendor statements and assists in the month-end closing process when required.
  • Collaborates with other departments to ensure bills and invoices are accurate.
  • Participates in the month-end closing process.
  • Stay up to date with current best practices, trends, and regulations in accounts payable.
  • Handles sensitive information in a confidential manner.
  • Assists with other accounting projects as needed.
  • Performs other duties as assigned.

    • compliance:

  • Operates with the highest level of conduct, integrity, and confidentiality.
  • Ensures compliance with GAAP and applicable federal, state, and local regulatory laws and rules.
  • Adheres to company policies and procedures.

    • Skills & Abilities:

  • Familiarity with bookkeeping and basic accounting procedures.
  • Knowledge of commonly used accounting concepts, practices, and procedures.
  • Excellent verbal and written communication skills.
  • Possess strong organizational skills with attention to detail.
  • Strong interpersonal skills with ability to interact positively with managers, co-workers, and customers.
  • Competency in MS Office, databases, and accounting software. Proficiency with at 10-Key calculator.
  • Hands-on experience with spreadsheets and financial reports.
  • Ability to perform filing and record-keeping tasks.
  • High degree of accuracy and attention to detail.
  • Ability to identify and troubleshoot problems.
  • Excellent mathematical skills and ability to solve simple equations.
  • Ability to handle multiple tasks and prioritize work effectively.

    • Education & Certifications:

  • High school diploma or equivalent required.

    • Experience:

  • Minimum three years of experience in accounting related positions required.

    • Physical Requirements:

    • Prolonged periods sitting at a desk and working on a computer.
    • Must be able to lift up to 15 pounds at times.
    • Position may be stressful at times.

    Job Location

    Fort Myers, Florida, 33905, United States

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