Assistant Director of Private Events in San Francisco, California at MXB Battery Operations LP

Position: Assistant Director of Private Events

Department: Private Events

Reports To: Director of Private Events

FLSA: Salary – Exempt

COMPANY PROFILE

The Battery is San Francisco's premier modern-era private social club, recognized by the Michelin

Guide with Two Keys — one of the highest distinctions awarded to a hospitality property worldwide.

Set within a historic building on Battery Street, the Club features seven distinctive bars and lounges

alongside acclaimed dining rooms serving breakfast, brunch, lunch, and dinner. The Battery also offers

a boutique 14-suite hotel, including penthouse accommodations, elegant private event spaces, lush

gardens, and sweeping views of the San Francisco skyline. Members enjoy a dynamic cultural

calendar of world-class speakers, performing arts, curated experiences, publications, and excursions.

Through Battery Powered, the Club's member-funded 501(c)(3) foundation, The Battery has directed

more than $35 million in grants to organizations building a stronger society — reflecting a rare

combination of world-class hospitality and purpose.

POSITION PROFILE

The Assistant Director of Private Events supports the Director of Private Events in running both the

sales and operational execution of The Battery's private event program. This role bridges the

department's two functions — overseeing the Private Event Managers on the sales and client-

relationship side, and the Private Events Operations Managers on execution and floor operations —

ensuring both arms of the department work in lockstep from a signed contract through a flawlessly

executed event.

In the Director's absence, the Assistant Director assumes full oversight of the department, including all

event managers and staff. This is a highly visible leadership role requiring strong judgment, cross-

functional coordination, and the ability to keep events on track, on budget, and aligned with The

Battery's standards.

This is an on-site position located in San Francisco.

DUTIES AND RESPONSIBILITIES

The following reflects management's definition of essential functions for this job but does not restrict

the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this

job at any time due to reasonable accommodation or for other reasons.

Operations & Department Leadership

● Directly supervises the Private Event Managers and Private Events Operations Managers,

setting goals, providing coaching, and holding the team accountable to performance

benchmarks.

● Assumes full oversight of the Private Events department in the Director's absence, including all

event managers and staff.

● Manages the private events calendar and coordinates closely with the Director on revenue

management and space allocation.

● Strategically assigns incoming private event business to Private Event Managers based on

team capacity, client fit, and revenue priorities.

● Partners with the Director on departmental forecasting, budgeting, and cost control.

● Coordinates cross-functionally with culinary, food & beverage, and other departments to

ensure seamless delivery from contract to execution.

● Oversees staffing strategy across internal and outsourced labor, including training standards

for outsourced staff.

Sales & Client Relationships

● Oversees the sales pipeline and lead generation process, ensuring Private Event Managers

build and maintain strong client relationships.

● Reviews and approves client contracts and sales materials for consistency and accuracy

across the department.

● Steps in on key accounts and escalated client matters to protect The Battery's reputation and

revenue.

Financial Management

● Manages multi-million dollar program budgets, including invoicing, payment schedules, and

final billing oversight.

● Reviews department financials regularly with the Director to ensure budgetary goals are met.

Team Development

● Leads weekly BEO meetings and pre-shift briefings in partnership with the Director and event

managers.

● Sets quarterly benchmarks and milestones for the Private Event Managers and Private Events

Operations Managers.

● Handles escalated employee matters and supports hiring and training efforts across the

department.

ESSENTIAL SKILLS

Must have and be able to do all of the following:

● Strong leadership presence; able to manage and develop managers, not just individual

contributors.

● Excellent written and verbal communication skills, in English.

● Skilled at balancing sales-oriented and operations-oriented priorities across a team.

● Composed, professional demeanor under pressure and in high-stress situations.

● Strong financial acumen; comfortable managing multi-million dollar budgets and forecasting.

● Proactive problem solver; anticipates issues before they affect an event or client relationship.

● High degree of integrity and discretion in client and financial matters.

MINIMUM REQUIREMENTS

Must have and be able to do all of the following:

● Bachelor's degree in business, hospitality, or a related field preferred.

● Minimum of 5 years of event planning and management experience in an upscale casual or

fine dining environment.

● Minimum of 3 years in a supervisory role; experience managing other managers preferred.

● Familiarity with event software and generating a BEO.

● Valid manager-level food handler certification.

● Flexibility with schedule: evenings, weekends, and holidays.

● Ability to work up to 40+ hours per week.

WORKING ENVIRONMENT/MINIMUM PHYSICAL REQUIREMENTS

You must possess the physical, visual, and auditory ability to perform the essential functions of the job,

with or without reasonable accommodations, and be able to meet the following requirements:

● Able to tolerate varying noise levels, temperature, illumination, and air quality.

● Requires hand-eye coordination and manual dexterity.

● Requires normal sense of smell, taste, touch, and sound.

● Able to respond to visual or aural cues.

● Continuously or periodically bend, twist, lean, lift, push, pull, kneel, walk, stand, and/or sit up to

8+ hours per shift.

● Lift up to 30 pounds in order to perform the essential functions.

● Work in a stressful environment and stressful situations.

● Work in an environment where the climate constantly changes.

● Able to maneuver freely through all areas of the property.