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HR Generalist in Evanston, Illinois at Garrett Seminary

NewSalary: $30 - $38
Garrett Seminary
Evanston, Illinois, 60201, United States
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Job Description

Position Summary:

The Human Resource Generalist is a part-time position scheduled to work 28 hours per week and will perform a broad range of administrative, operational, and employee support functions to ensure the effective and efficient operation of the Seminary’s Human Resources Office. Serving as a key member of the HR function, the HR Generalist is responsible for managing many of the office’s day-to-day operations while providing high-quality customer service and support to employees, supervisors, and institutional leadership.

This position oversees and administers the Seminary’s payroll processes, ensuring all payroll activities are completed accurately, timely, and in compliance with applicable federal, state, and local regulations. Responsibilities include coordinating and processing bi-weekly and monthly payroll cycles, maintaining payroll records, auditing timesheets and compensation data, administering wage calculations, and resolving payroll-related inquiries.

In addition, the HR Generalist will coordinate and manage the recruitment, hiring, onboarding, and employment processing for student workers, adjunct faculty, and Course of Study faculty. This includes preparing employment documentation, facilitating onboarding and orientation processes, ensuring compliance with institutional policies and employment requirements, and serving as a primary point of contact throughout the hiring lifecycle. The HR Generalist will work collaboratively with academic and departmental leaders to support timely staffing and a positive onboarding experience for all temporary and part-time instructional employees.

The HR Generalist also supports the Seminary’s total rewards strategy by assisting with the administration of employee benefits, compensation, wellness initiatives, and other employee engagement programs designed to attract, motivate, and retain a talented and mission-driven workforce.

Required Education and Experience

  • Associate’s degree in human resources, Business Administration, or related field required.

Preferred Education and Experience

  • Bachelor's degree
  • At least one year of human resource management experience preferred.
  • Prior related office experience preferred.
  • SHRM-CP a plus.

    • Essential functions and responsibilities:

  • Maintains accurate and up-to-date human resource files, records, and documentation with attention to the integrity and confidentiality. Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
  • Manages all payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
  • Implement and review payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
  • Audits and corrects payroll errors when needed; utilizes payroll checks and balances prior to processing payroll per standard payroll procedures.
  • Management of the ADP timecard detail for auditing and accuracy of the timecard corrections including missed punches when applicable.
  • Ensure accurate and timely processing of payroll updates including new hires, terminations, employee transfers and changes to pay rates.
  • Ensure accurate and timely processing of payroll updates including new hires, terminations, employee transfers and changes to pay rates.
  • Generate monthly, quarterly, and annual compliance reports and tax filings such as 941's, W-2's and 1095-c Statements.
  • Coordinate and manage the full-cycle hiring process for student workers, adjunct faculty, and Course of Study faculty, including posting positions, collecting application materials, preparing hiring documentation, and facilitating employment approvals.
  • Administer onboarding processes for all temporary and part-time instructional employees, including preparing employment contracts, collecting required employment and payroll documentation, and ensuring compliance with institutional and regulatory requirements.
  • Serve as the primary point of contact for newly hired student workers, adjuncts, and Course of Study faculty by providing guidance on onboarding procedures, Seminary policies, payroll schedules, benefits eligibility, and employment expectations.
  • Collaborate with academic departments, program directors, and supervisors to ensure timely hiring, onboarding, and processing of employment changes, renewals, and separations for adjunct and Course of Study faculty.
  • Reviews, tracks, and documents compliance with mandatory and non-mandatory training, continuing education, and work assessments. This may include safety training (SafeColleges), anti-harassment training, and professional development training.
  • Support a positive onboarding experience by coordinating orientation materials, training resources, technology access requests, and other employment-related logistics to help new hires successfully transition into their roles.
    • Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development.
    • Handles employment-related inquiries from applicants, employees, and supervisors, which includes attention to the Seminary’s Americans with Disability Act Policy and partnering with the Manager of Inclusion and Community Engagement on the Seminary’s Affirmative Action Plan. Refers complex and/or sensitive matters to the appropriate staff.
    • Supports internal communication processes to ensure consistent messaging and reliability in communication channels with special attention to adding and editing content on the Seminary’s intranet, myGETS.
  • Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
  • Assists Academic Affairs in editing and then posting adjunct letters of agreement to ADP for adjuncts to access and sign. This process includes hiring or rehiring adjuncts in ADP, updating their pay in ADP to match their letter of agreement, and updating the payroll spreadsheet with their pay and payment period(s) for accurately processing payroll.
  • Approves monthly employees’ timecards in ADP.
  • Owns entire student worker process, which includes receiving job requisition and posting from hiring manager, posting the role to the student worker job board, emailing students about the new job posting, hiring or rehiring student workers in ADP with necessary onboarding, training new supervisors in approving student worker time cards, attending to any additional paperwork for Federal Work Study, and maintaining Federal Work Study report for Financial Aid Office.
  • Manages all payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
  • Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
  • Conducts or assists with new hire orientation.
  • Assists with planning, execution, or reporting needs of special events such as benefits enrollment, All Employee Meetings (Birthdays Report), organization-wide meetings, employee recognition events (President’s Staff Recognition Award), holiday parties (Anniversary Report), and retirement celebrations.
  • Provides clerical support to the HR department.
    • Other duties as assigned.

    Job Location

    Evanston, Illinois, 60201, United States

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