Accounts Payable Specialist at EBS Recruiters LLC – St. Louis, Missouri

The Accounts Payable Specialist is responsible for high-volume invoice processing and maintaining accurate accounts payable records within the accounting system. This role ensures timely and accurate data entry, proper coding, vendor communication, and support of monthly reconciliations. The ideal candidate is detail-oriented, organized, and a strong team player who thrives in a fast-paced environment.

Key Responsibilities

• Sort and distribute accounts payable mail for approval
• Assign appropriate general ledger codes to invoices
• Enter invoice data accurately into the accounting system
• Review discrepancies and resolve issues with vendors or internal departments
• Perform data verification routines in accordance with established procedures
• Assist with check run preparation multiple times per month
• Reconcile monthly vendor statements and resolve variances
• Communicate professionally with employees and vendors regarding payments and transactions
• Request and maintain W-9 forms and certificates of insurance for new vendors
• Support inventory receiving processes, including verifying purchase order accuracy and recording costs in the AP system
• Process transportation billing and ensure purchase order accuracy
• Scan and maintain electronic invoice records
• Manage a heavy volume of transactions while maintaining high accuracy

• 2–3 years of relevant experience
• Strong attention to detail and accuracy
• Ability to manage high transaction volume and meet deadlines
• Proficient keyboarding and data entry skills
• Strong time management and organizational skills
• Effective written and verbal communication skills
• Ability to work collaboratively as a team player
• Experience with accounting systems or ERP platforms preferred