Accounts Receivable Accountant at American Farmland Trust – Washington, District of Columbia

Who We Are
American Farmland Trust is the only national organization that takes a holistic approach to agriculture, focusing on the land itself, the agricultural practices used on that land, and the farmers and ranchers who do the work. Since our founding in 1980, AFT has helped permanently protect over 6.5 million acres of agricultural lands, advanced environmentally-sound farming practices on millions of additional acres, and helped thousands of farm families make a go of it (primarily through programs that increase farm viability and/or enhance farmland access). Long a pioneering leader, AFT is now riding a new wave of growth, driven by agriculture’s most pressing needs and opportunities.

Job purpose

Reporting directly to the Controller or his/her designee, the Accounts Receivable Accountant is responsible for managing the full cycle of accounts receivable activity across AFT's corporate, foundation, and simplified grant funding streams. This position plays a key role in collections across all accounts receivable streams, with some focus on corporate invoicing and non-federal grants. The role requires a working knowledge of grant award types to effectively support both grant-funded and general organizational revenue.

Duties and responsibilities

• Serve as the primary lead for preparing and submitting invoices to corporate funders, foundations, and simplified grant award recipients in accordance with agreement terms and billing schedules; create and post invoices in Intacct ensuring all billings are supported by accurate documentation.
• Maintain and update funder files, including contact information, billing instructions, and award-specific invoicing requirements; apply a working understanding of grant award types (federal, state, corporate, and foundation) to ensure invoicing aligns with funder expectations and award terms.
• Monitor accounts receivable aging on a daily basis; proactively identify and follow up on outstanding and delinquent accounts through professional written correspondence and direct funder outreach.
• Apply cash receipts to the appropriate grant or account in Intacct, ensuring accurate and timely posting of all funder payments and transactions; monitor incoming receipts and flag funding discrepancies to the controller.
• Reconcile accounts receivable aging on a monthly basis, resolving discrepancies and ensuring alignment with the general ledger; reconcile cash on a monthly basis with the general ledger and bank statements.
• Coordinate with the Grants Accounting team to ensure billing timelines, award balances, and funder payment statuses are aligned; support grant closeout activities by ensuring all receivables are collected and properly recorded prior to award close.
• Prepare and post journal entries related to accounts receivable; assist with month-end, quarter-end, and year-end closing processes as directed by the Controller (or designee).
• Assist with the annual audit by providing documentation related to accounts receivable, grant receivables, and funder payment histories; ensure receivable processes comply with AFT policies and procedures and applicable funder requirements.
• Prepare periodic AR status reports for internal management summarizing outstanding receivables, collection activity, and days outstanding.

This is not necessarily an all-inclusive list of job-related responsibilities. Management reserves the right to revise the job or to request other or different duties be performed as assigned.