Accounts Payable Manager in Arlington, Virginia at Catholic Diocese of Arlington

The Accounting Department of the Catholic Diocese of Arlington is responsible for the accounting, analysis, audit, and reporting of all financial data for the Diocesan Central Administrative Offices (CAO), the Arlington Catholic Herald (Herald), the Arlington Diocesan Investment and Loan Corp (DIAL Corp), The Foundation for the Catholic Diocese of Arlington, the Diocese of Arlington Scholarship Foundation, and The Catholic Investment Trust of Arlington (CITA). The Department also provides accounting support for Catholic Charities of the Diocese of Arlington (CCDA). The Department’s mission is to provide accurate and timely financial statements and analysis that not only meets generally accepted accounting principles (GAAP) but also assists Senior Management and various committees in making decisions for each entity.

The Accounts Payable Manager is responsible for overseeing the weekly processing of vouchers and business expense reports for all diocesan entities supported by the Accounting Department to ensure proper and timely financial reporting, the appropriate releasing of restricted funds as well as timely payments to vendors and employees.

• Review and approve the batch entry of accounts payable transactions to ensure adherence to generally accepted accounting principles as well as diocesan policies and practice; ensure the production of accurate and timely payments to vendors and employees.

• Review and approve ‘hot check’ requests prior to processing and post to general ledger.

• Ensure the production of accurate and timely electronic 1099 filings for all entities.

• Participate in year-end closing and annual audit responsibilities, including account reconciliations, accruals, audit schedules and assistance with preparation of audited financial statements.

• Daily supervision of members of the Accounting staff, including preparing/approving work schedules, directing and auditing work, conducting training, and conducting performance evaluations.

• Coordinate and lead in the documentation of accounts payable related policies, procedures, and processes.

• Ensure that existing accounting methods and processes are GAAP and tax compliant as well as current with FASB and applicable laws.

• Assist in identifying processes, operations, analysis, and/or reporting that needs improvement and/or automation; lead efforts to implement appropriate changes.

• Work with management of supported offices to develop and implement appropriate financial policies and procedures; respond to accounting and financial management questions and requests for information; provide guidance and interpretation of policies.

• Supervision Received

  • Given wide latitude and exercises significant discretion under the general direction of the Accounting Director

• Management

  • Positions supervised: 4

• Physical Demands/Working Environment

  • While performing the duties of this job, required to have ordinary ambulatory skills sufficient to visit other locations; ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weight of 10 – 50 pounds

  • Requires good hand-eye coordination, arm, hand, and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read

  • Frequently required to sit, hear, talk and use repetitive motion of the hands/wrists

  • Work performed in and out of the office setting

  • Able to hold a valid driver’s license and to operate a vehicle

  • Occasional evening and/or weekend work is required

• Knowledge/Skills:

  • Proficiency with the MS Office Suite, including Outlook, Excel, and Word; advanced proficiency with Excel

  • Working knowledge of enterprise accounting software, that includes paperless payables and financial report writers; Sage Intacct and PN3 Paperless Payables a plus

  • Working knowledge of CRM; iMIS a plus

  • Ability to use office machines including personal computers, adding machine/calculator, and copier/scanner/fax devices

  • Strong analysis and problem-solving ability

  • Aptitude for numbers

  • Strong planning and organizational skills with the ability to multi-task, prioritize, and meet strict deadlines

• Strong detail orientation

• Ability to take initiative, lead a team, and work independently or in a team without direct supervision

• Good command of the English language, both oral and written

• Strong interpersonal skills with customer service orientation

• Education: Bachelor’s degree in Accounting, Finance or related field or equivalent degree and experience required.

• Years and Types of Experience: Must have a minimum of five years of accounting related work experience; not-for-profit experience a plus. Minimum of two years supervisory experience required.