Fiduciary Compliance Officer-Guardianships in Conyers, Georgia at Rockdale County, Georgia

Job Summary

The Fiduciary Compliance Officer-Guardianships for Probate Court is responsible for overseeing compliance with fiduciary duties and responsibilities within the probate court system. This role involves ensuring that fiduciaries, including executors, administrators, guardians, and trustees, fulfill their obligations in accordance with applicable laws, regulations, and court orders. The Fiduciary Compliance Officer works closely with court personnel, legal professionals, and external stakeholders to develop and implement compliance programs, conduct audits, and provide guidance on fiduciary matters. Additionally, this role serves as a resource for fiduciaries, addressing questions, concerns, and issues related to compliance and ethical standards.

Essential Functions

These are intended only as illustrations of the various types of work performed.

The omission of specific duties does not exclude them from the position.

Develop, implement, and maintain compliance policies and procedures for fiduciaries appointed by the probate court.

Conduct regular audits and reviews of fiduciary activities to ensure compliance with court orders, legal requirements, and ethical standards.

Provide guidance and support to fiduciaries on their duties, responsibilities, and compliance obligations under probate law.

Monitor fiduciary accounts, transactions, and reports for accuracy, completeness, and compliance with court directives.

Investigate complaints, allegations, or discrepancies related to fiduciary conduct, and recommend appropriate actions or sanctions as necessary.

Collaborate with court staff, judges, attorneys, and external agencies to address compliance concerns and promote best practices in fiduciary management.

Stay informed about changes in probate law, regulations, and industry standards affecting fiduciary activities, and ensure timely updates to compliance practices.

Develop and deliver training programs and educational materials for fiduciaries to enhance their understanding of compliance requirements and ethical obligations.

Serve as a liaison between the probate court and fiduciaries, legal counsel, financial institutions, and other stakeholders regarding compliance matters.

Prepare and submit reports to court management, regulatory authorities, and other stakeholders on fiduciary compliance activities, findings, and recommendations.

Foster a culture of integrity, accountability, and transparency in fiduciary practices within the probate court system.

Additional Duties

Employees in this classification may be expected to perform any related duties as required by proper authority. This job description outlines the key responsibilities and qualifications for the Fiduciary Compliance Officer-Guardianships position within the Probate Court. Duties may evolve over time to align with changes in legislation, court procedures, and organizational priorities. Additional related tasks may be assigned as needed.

Knowledge, Skills, and Abilities

1. Knowledge and understanding of fiduciary duties, probate procedures, and relevant laws and regulations.

2. Knowledge of compliance frameworks and best practices in fiduciary management.

3. Skills in analytics with the ability to interpret legal documents, financial statements, and regulatory requirements.

4. Skills in communication and interpersonal skills, with the ability to educate and influence stakeholders at all levels.

5. Skills in Proficiency and attention to detail and organization, with a strong ability to manage multiple tasks and meet deadlines efficiently.

6. Knowledge and proficiency in using computer applications and software relevant to compliance tracking, document management, and financial analysis.

7. Ability to commit to upholding ethical standards and maintaining confidentiality in handling sensitive information.

Working Conditions

Work Is typically performed in an office environment. The employee uses office equipment requiring some dexterity

Minimum Qualifications

1. Bachelor's degree in law, finance, accounting, or related field.

2. Minimum of (3) years of experience in fiduciary compliance, trust administration, or probate law.

3. Valid Georgia Driver’s License

Preferred

Certified Trust and Financial Advisor (CTFA) certification is preferred.