GovCon Accountant in Knoxville, Tennessee at Accord Federal Services LLC

ACCORD FEDERAL SERVICES, LLC

GOVCON ACCOUNTANT

Job Type: Full-Time
Location: Knoxville, Tennessee
Reports To: Company President
Salary Range: $75,000–$95,000 annually, commensurate with relevant government-contract accounting experience, Unanet proficiency, credentials, and demonstrated ability to support DCAA-ready accounting and billing operations.

COMPANY SUMMARY

Accord Federal Services, LLC is a veteran-owned small business and government contractor headquartered in Knoxville, Tennessee. For more than thirteen years, Accord Federal Services has provided facility management, maintenance, janitorial, grounds, and related services at federal government properties nationwide.

We are seeking a detail-oriented GovCon Accountant to strengthen and maintain the Company’s government-contract accounting, financial reporting, billing, and compliance functions. The successful candidate will combine strong full-cycle accounting skills with a working knowledge of federal-contracting requirements, cost accounting, indirect-rate structures, contract billing, and audit-ready documentation.

BENEFITS

• Paid holidays
• Paid vacation
• Medical insurance
• Dental insurance
• Vision insurance

• 401K

POSITION SUMMARY

The GovCon Accountant is responsible for maintaining accurate, timely, and compliant accounting records supporting the Company’s government contracts and corporate operations. Reporting to the Company President, this position performs general ledger, accounts payable, accounts receivable, payroll-support, month-end close, financial reporting, contract billing, and reconciliation activities.

A primary focus of the role is ensuring that accounting practices, supporting documentation, labor and cost allocations, and billing records are suitable for a federal government contractor. The GovCon Accountant will work independently, collaborate with operations, contracts, payroll, and project personnel, and help maintain an accounting environment that is prepared for customer review, DCAA/DCMA interaction, external audit, and management decision-making.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Government Contract Accounting and Compliance

• Maintain accounting practices and records that support compliance with applicable federal-contracting requirements, including Federal Acquisition Regulation (FAR) cost principles and, as applicable, Cost Accounting Standards (CAS).
• Apply sound cost-accounting practices to identify, record, allocate, and report direct costs, indirect costs, unallowable costs, and other costs in accordance with Company policy, contract requirements, and applicable regulations.
• Support the development, maintenance, and analysis of indirect cost pools and allocation bases, including fringe, overhead, and general and administrative (G&A) costs.
• Assist in calculating provisional, actual, and forward-looking indirect rates; support budgeting, pricing, and management analysis as requested.
• Maintain organized, complete, and audit-ready financial records and supporting documentation for government contracts.
• Assist with responses to DCAA, DCMA, customer, external-auditor, and management requests for financial information, transaction support, reconciliations, and accounting policies.
• Support preparation of schedules, reconciliations, and documentation for annual financial reviews, incurred-cost-related support, indirect-rate analysis, and other government-contract financial requirements, as applicable to the Company’s contract portfolio.
• Review accounting transactions and supporting documentation for accuracy, proper period recognition, appropriate cost classification, and compliance with Company policy.

Contract Billing, Receivables, and Project Accounting

• Prepare, review, and submit accurate and timely customer invoices in accordance with contract terms, task orders, funding limitations, billing instructions, and applicable contract type requirements.
• Support billing for firm-fixed-price, time-and-materials, labor-hour, cost-reimbursable, and other contract structures, as applicable.
• Reconcile billed amounts, unbilled receivables, accounts receivable, cash receipts, retainage, contract funding, and project-level financial activity.
• Monitor contract funding, billable costs, labor, subcontractor/vendor charges, and other project costs; identify potential billing, funding, or cost-allocation issues for management review.
• Manage accounts receivable collections and follow up on outstanding invoices, payment status, customer questions, and remittance discrepancies.
• Partner with project managers, operations personnel, contracts staff, and customers to resolve billing issues and maintain accurate project financial data.

General Accounting and Financial Reporting

• Perform full-cycle general accounting activities, including accounts payable, accounts receivable, cash management, journal entries, account reconciliations, fixed assets, accruals, prepaid expenses, and general ledger maintenance.
• Code invoices and expenditures to the appropriate general ledger accounts, projects, contracts, cost pools, and accounting periods.
• Prepare and maintain monthly balance sheets, income statements, cash-flow information, profit-and-loss statements, and other management reports.
• Lead or support the monthly and year-end close process, including reconciliations, variance analysis, journal entries, schedules, and documentation.
• Reconcile bank accounts at least monthly; verify deposits, investigate discrepancies, and respond to banking inquiries.
• Reconcile cash disbursements, payroll, customer accounts, vendor accounts, credit cards, and other financial accounts.
• Verify and/or process accounts payable invoices and payment documentation; ensure charges are properly authorized, coded, and supported.
• Maintain the chart of accounts and assist with new account, project, customer, vendor, and contract setup.
• Support preparation and filing of required federal, state, and local tax forms and reports, working with external tax professionals as appropriate.
• Assist with weekly and biweekly payroll processing and related payroll reconciliations as a designated backup.

Systems, Process Improvement, and Team Support

• Serve as a key accounting-system user and collaborate with the Company’s software vendors and internal stakeholders to maintain, improve, and document accounting workflows.
• Use Unanet ERP/accounting software, or comparable government-contract accounting software, to support project setup, timekeeping integration, labor distribution, expense processing, accounts payable, billing, general ledger activity, reporting, and reconciliations.
• Recommend process, system, reporting, and internal-control improvements that increase accuracy, visibility, efficiency, and government-contract compliance.
• Develop and maintain accounting procedures, desk guides, reconciliations, and supporting schedules.
• May provide guidance, training, review, or supervision to accounting personnel.
• Perform other related duties and special projects as assigned.

REQUIRED QUALIFICATIONS

• Bachelor’s degree in Accounting, Finance, Business Administration, or a closely related field.
• Three or more years of progressively responsible accounting experience, including meaningful experience in a government-contracting, project-accounting, or compliance-driven environment.
• Demonstrated knowledge of generally accepted accounting principles (GAAP), general ledger accounting, financial reporting, account reconciliations, month-end close, accounts payable, accounts receivable, and payroll support.
• Working knowledge of government-contract accounting concepts, including direct and indirect costs, cost allocation, labor charging, project or contract accounting, and contract billing.
• Familiarity with FAR Part 31 cost principles, cost allowability, allocability, reasonableness, documentation requirements, and segregation of unallowable costs.
• Experience preparing invoices and supporting billing activities for government or commercial contracts with detailed contractual billing requirements.
• Strong proficiency with Microsoft Excel, including formulas, pivot tables, reconciliations, data analysis, and financial reporting; proficiency with Microsoft Office Suite.
• Ability to work independently, manage multiple priorities, meet recurring close and billing deadlines, and exercise sound professional judgment.
• High degree of accuracy, integrity, organization, discretion, and attention to detail.
• Clear written and verbal communication skills, including the ability to explain financial information to non-financial personnel.

PREFERRED QUALIFICATIONS

• Direct experience supporting a federal government contractor, including interaction with DCAA, DCMA, contracting officers, auditors, or customer finance personnel.
• Experience with Unanet ERP, Unanet Financials, or Unanet GovCon, particularly in project setup, timekeeping, expense reporting, labor distribution, billing, general ledger, accounts payable, accounts receivable, indirect-rate reporting, and financial reporting.
• Experience with Deltek Costpoint, JAMIS, PROCAS, Microsoft Dynamics NAV/Business Central, QuickBooks, or other ERP/accounting systems used by government contractors.
• Experience supporting DCAA-ready accounting practices, incurred-cost support, indirect-rate calculations, provisional billing rates, audit preparation, or accounting-system reviews.
• Knowledge of federal contract types, including firm-fixed-price, time-and-materials, labor-hour, and cost-reimbursable contracts.
• Experience supporting service contracts involving facilities management, maintenance, janitorial, grounds, construction-related, or multi-site operations.
• CPA, CMA, CGFM, or other relevant accounting credential.
• Experience supervising, reviewing, or training accounting personnel.

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds occasionally.

• Must be able to climb 2 sets of stairs daily.

EQUAL EMPLOYMENT OPPORTUNITY
Accord Federal Services, LLC is an equal opportunity employer. Employment decisions are based on business needs, job requirements, and individual qualifications without regard to any legally protected status.