Part Time Grant Case Manager in Leavenworth, Kansas at Atchison Community Health Clinic Inc

Job Summary: The Grant Case Manager is a part-time, grant-funded position responsible for supporting the administrative, coordination, and documentation associated with the organization's SAMHSA-funded program. This position does not provide direct patient/client care and does not carry a traditional clinical caseload. The Grant Case Manager will work to support grant implementation, maintain accurate program documentation, assist with data collection and reporting requirements, coordinate program activities, and help ensure compliance with SAMHSA grant objectives and organizational policies.

This position is ideal for an individual who is organized, detail-oriented, able to work independently, and comfortable managing documentation, data, deadlines, and grant-related tasks. This is a non-clinical, non-patient-facing position. The individual in this role will not be responsible for providing counseling, therapy, medical services, crisis intervention, clinical assessments, or other direct patient/client services. The position is primarily focused on grant coordination, documentation, data tracking, program support, and administrative activities associated with the SAMHSA-funded program.

1. Support implementation of activities and objectives outlined in the SAMHSA grant.

2. Assist program leadership with tracking grant goals, objectives, deliverables, and timelines.

3. Maintain organized and accurate grant-related records, documentation, and files.

4. Assist with collection, organization, and tracking of program data and outcome measures.

5. Enter, review, and maintain information in designated databases, spreadsheets, or other reporting systems.

6. Assist with preparation of grant reports, progress reports, summaries, and supporting documentation.

7. Monitor program activities and documentation for completeness and consistency with grant requirements.

8. Assist with tracking participant/program engagement and other grant-related metrics as applicable, without providing direct clinical services.

9. Coordinate with internal staff and community partners regarding grant-related activities and deliverables.

10. Assist with scheduling, meeting coordination, agendas, minutes, and follow-up related to grant activities.

11. Help prepare materials, forms, reports, presentations, and other documents required for grant implementation.

12. Identify missing information, documentation gaps, or potential issues and communicate them to the appropriate supervisor.

13. Maintain confidentiality and follow all applicable organizational policies, procedures, and privacy requirements.

14. Participate in staff meetings, grant meetings, training, and other activities as requested.

15. Perform other duties related to the SAMHSA-funded program as assigned.

Required

• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to maintain confidential information.
• Ability to work independently and manage multiple assignments and deadlines.
• Strong written and verbal communication skills.
• Basic computer proficiency, including Microsoft Office or comparable programs.
• Ability to maintain accurate records and documentation.

Preferred

• Experience working with grant-funded programs.
• Experience with SAMHSA, behavioral health, substance use, mental health, or other federally funded programs.
• Experience with data collection, reporting, compliance, or program coordination.
• Familiarity with electronic databases, spreadsheets, and reporting systems.
• Previous experience in healthcare, behavioral health, social services, or community-based organization.

Working Conditions

• Part-time position up to 15 hours per week.
• Schedule may be flexible based on program needs and grant-related deadlines.
• Primarily administrative/program support work.
• Position does not require routine direct patient/client contact

Physical Demands:

Physical Abilities

Stand Frequently

Walk Frequently

Sit Constant

Handling/Fingering Frequently

Reach Outward Occasionally

Reach above Shoulder Occasionally

Climb Not Applicable

Crawl Not Applicable

Bend Occasionally

Push Pull:

12 lbs or less Occasionally

13-25 lbs Not Applicable

26-40 lbs Not Applicable

41-100 lbs Occasionally

Lift Carry:

10 lbs or less Occasionally

11-20 lbs Occasionally

21-50 lbs Not Applicable

51-100 lbs Not Applicable

Over 100 lbs Not Applicable