Administrative Specialist in Mobile, Alabama at Wilkins Miller, LLC

Wilkins Miller is seeking an experienced, detail-oriented and highly organized Administrative Specialist to support our Forensic Litigation & Valuation Services (FLVS) team as part of our award-winning firm. As the largest accounting and advisory firm headquartered in the Mobile Bay region, we are committed to helping our employees and clients achieve their goals. Our commitment to our people has earned national and regional recognition, including Accounting Today's Best Firms to Work For, Best Firms for Young Accountants, Best Firms for Women, and Business Alabama's Best Companies to Work for in Alabama.

How do we stand out? We offer the flexibility to balance life outside the office, opportunities to build your career, generous paid time off, additional holidays, annual team planning sessions focused on strategy, and a culture committed to the continued development of our team, our clients, and our firm. We also encourage our team to give back through paid community service opportunities, all within a culture focused on helping people Achieve.

About the Role

The Administrative Specialist provides dedicated support to our FLVS service area, which focuses on litigation support, business valuation, and forensic accounting. In addition to traditional administrative support, this role also requires strong organization, critical thinking, and ownership of engagement workflows.

You’ll play a key role in keeping projects on track, ensuring accurate documentation, and supporting both client service and engagement execution.

Key responsibilities include:

• Manage and organize client files, case documentation, and supporting workpapers
• Track engagement status, deadlines, and key milestones to ensure projects stay on schedule
• Prepare, format, and maintain letters, reports, and other client deliverables
• Support billing processes, including time entry review, invoice preparation, and identifying discrepancies
• Coordinate with FLVS professionals to gather information and ensure timely completion of deliverables
• Communicate with team and clients proactively regarding deadlines, missing information, or potential issues
• Assist with litigation-related documentation, including maintaining organized case files and supporting materials
• Review documentation for accuracy and completeness; escalate issues when appropriate
• Identify workflow inefficiencies and recommend process improvements
• Maintain well-organized digital and physical filing systems in compliance with firm standards
• Communicate with team and clients proactively regarding deadlines, missing information, or potential issues
• Provide backup support for broader administrative needs as needed

What You’ll Need

· 3+ years of administrative experience in a professional services environment (legal, accounting, consulting, or similar preferred)

· Strong organizational skills with a high level of accuracy and attention to detail

· Ability to manage multiple priorities and deadlines in a fast-paced environment

· Proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe Acrobat

· Strong written and verbal communication skills

· Ability to think critically, identify issues, and recommend practical solutions

· Sound judgment and ability to prioritize work independently

· Professional discretion and ability to handle confidential and sensitive information appropriately

· Experience in litigation support or legal environments is a plus

Why Wilkins Miller?

• Competitive salary and benefits package
• Opportunities for career growth and professional development
• Work-life balance with generous PTO and community service hours
• Join a collaborative, award-winning team that helps people Achieve