HR ONBOARDING SPECIALIST at H. Lee Moffitt Cancer Center – Tampa, Florida

Position Highlights:

The Onboarding Specialist is responsible for the overall coordination of all onboarding activities for Moffitt employees and Non-Employed Moffitt Personnel (NEMP) and ensuring adherence with HR compliance items. The position serves as the main point of contact for candidates and new hires during the onboarding period, starting with hire and continuing through orientation. Serving as the primary point of contact for candidates and new hires from offer acceptance through orientation, this role provides consistent communication and status updates to candidates, recruiters, and hiring managers.

The position may also oversee onboarding and screening processes for multiple Non-Employed Moffitt Personnel (NEMP) groups and for individuals within the Office of Clinical Education (OCE).

This role identifies opportunities for policy or procedural updates based on changes in laws, regulations, or organizational needs, and partners with internal teams to implement necessary adjustments. The Onboarding Specialist also collaborates closely with IT to ensure new hires receive appropriate system and network access.

Credentials and Qualifications:

• High School Diploma/GED required.
• Minimum of five (5) years experience in a business operation support role.

Responsibilities:

• Onboarding initiation and appointment scheduling. Coordinating updates and remote labs with Occupational health. Conducts new hire onboarding appointments.
• Using HRIS systems to enter data, track onboarding processes, and report onboarding activities. Ensure all requirements of onboarding are completed timely and working with others (i.e. recruiters, candidates, hiring managers).
• Works with Moffitt teams outside of HR to make sure badges are created, IT access is initiated, and only “cleared” individuals receive access to orientation, hospital properties and its systems.
• Compliance activities such as verifying licensure through primary source; verifying I-9 documentation and completing submission through third-party vendor; reviewing background screenings and dispositioning candidates accordingly.
• Stays abreast of laws and regulations that pertain to HR and makes recommendations for policy and procedural changes to HR Management. Makes updates to any parts of an HR process to ensure compliance with changes in laws and regulations.
• NEMP/RESEARCH or OCE SPECIFIC: Initiates, follows through to completion, and maintains Affiliation Agreements and Certificates of Insurance with colleges, universities, and applicable academic institutions in collaboration with the Office of General Counsel (OGC) or external counsel.
• NEMP/RESEARCH or OCE SPECIFIC: Coordinates with Office of General Counsel (OGC) to ensure NEMP onboarding experiences match specific contract language and that IT access matches the need of the individuals from the contracted agency. Maintains awareness of any variations between contracts to ensure the Onboarding Reps work according to specific contracts to screen an individual.
• RESEARCH SPECIFIC: Works with OGC and Moffitt's Oncology Networks to establish relationships with organizations and individuals who will perform scholarly activities at Moffitt and ensures that schedules for those visitors are coordinated with faculty mentors on site to provide meaningful experiences. Ensures that international visitors have visas appropriate for their scheduled experiences and is an ARO to check in those visitors.
• NEMP/RESEARCH/OCE SPECIFIC: Creates and maintains roles and reporting structures for NEMP in HRIS systems to ensure automated processes work as needed. Creates and maintains documentation that confirms the type of IT access needed by the roles within those systems.
• Performs other duties as requested.