Director of Facilities in Lakeland, Florida at Estates at Carpenters

The Director of Facilities is responsible for directing all aspects of the Facilities Department, including maintenance, grounds, housekeeping, laundry, security and refurbishment and renovation projects, as assigned. This position ensures compliance with AHCA, OSHA, NFPA, TJC and all other applicable regulatory organizations.

Essential Functions

• Establish and implement a preventative maintenance program for the community to ensure optimal functioning of building systems and equipment.
• Organize department schedules and assignments for activities based on work priority, quantity of equipment, and skill of personnel.
• Foster a culture of safety within the department that includes comprehensive employee safety training to prevent, detect, and correct unsafe conditions or violations of procedures and safety rules.
• Investigate accidents or injuries and prepare reports of findings.
• Conduct regular walking rounds and inspections of the campus, buildings, mechanical areas, public (common) areas, offices, shops, etc. to proactively identify life-safety, code, work or environmental violations and/or hazards.
• Procure materials and supplies, such as tools, equipment, or replacement parts.
• Develop, implement, or evaluate maintenance policies and procedures that provide for effective and efficient operations within the department.
• Facilitate estimates and actual costs of factors, such as materials, labor, or outside contractors, as needed for consideration and approval.
• Oversee vendors and third-party contractors conducting Facilities-related work within the community.
• Examine equipment, systems, or facilities and analyze information to determine needed installation, services, or repairs.
• Assist in the preparation of the Department's annual budget and capital plan.
• Oversee/monitor execution of the approved budget, ensuring that all financial expenditures are both necessary and within established fiscal boundaries.
• Adhere to the Estates’ policies and procedures, including those covering privacy and security in compliance with HIPAA regulations, and codes of conduct. Maintain confidentiality and respects resident’s privacy at all times in accordance with HIPAA regulations.

Other Duties & Responsibilities

• Attends and participates in orientation, training and educational activities as required.
• Dresses appropriately, following appropriate dress and uniform policies and guidelines.
• Must be able to maintain consistent attendance as per job requirements and policies.
• Other duties as assigned.

Qualifications and Job Requirements

High School diploma or the equivalent. A minimum of five (5) years previous work-related skill, knowledge, or experience, including at least two (2) years in a management role.

Supervision (direct reports and level of supervision)

• All maintenance, housekeeping, laundry, grounds, security, and reception employees. Decision Making Authority
• Expenditure within budgetary restraints
• Personnel management

Additional Requirements/Preferences

• Must successfully pass the mandated criminal background checks.
• Must be able to pass a pre-employment drug screen and reference checks.
• Must be able to provide official grade transcripts of the education level provided on the employment application.
• Must be able to provide a copy of his/her own social security card for W-4 documentation.
• Must be able to provide applicable documentation(s) for I-9 in order to establish identity and authorization to work in the U.S.
• Must have valid driver’s license, personal automobile liability insurance, and acceptable driving record (if required to drive).

Bloodborne Pathogens Exposure Category I

Your tasks routinely involve exposure to blood, body fluids, tissues, or other contaminated materials. In compliance with OSHA standards on blood borne pathogens, The Estates at Carpenters will offer Hepatitis B vaccine to all employees who are determined to be at risk of exposure to blood or other body fluids and follow up to all employees who have had an exposure incident. This vaccine will be provided at no cost to the employee.

Physical Requirements and Working Conditions

Standing and walking for extended periods of time, occasional lifting, carrying, pushing, and/or pulling, stooping, kneeling, crouching, and/or crawling. The job may be performed under some temperature extremes and under conditions with some exposure to risk of injury and/or illness.

Note: This job description is representative of the major position requirements and is not intended to be all-inclusive.