Maintenance Clerk in Sarasota, Florida at Ecosouth Florida LLC

Join our vibrant team at EcoSouth as a Maintenance Clerk, where you'll play a crucial role in supporting our Mechanics and Maintenance Manager. We believe in empowering you with the tools and resources needed to excel, including comprehensive benefits like health, dental, and vision insurance, a 401(k) with matching, and generous paid time off. At EcoSouth, we foster a culture of growth and development, with a commitment to diversity and inclusion, ensuring every team member feels valued and supported. If you're ready to make a meaningful impact and grow with us, let's make it happen together.

$20 - $23 hourly

• Assures the availability of parts in a cost-effective manner
• DVIR’s hours/mileage need to be put in the dossier each day, early morning
• Maintains fleet records on inventory levels, preventive maintenance schedules, and corrective maintenance performed on all units
• Inventory must be completed at the end of each month
• Input fleet information into the computerized fleet management system daily
• May act as a point of contact with vendors to order, receive, and ensure payment for goods and services
• Must be able to receive the parts, label, and place them on the correct shelving location
• Prepares maintenance purchase orders for management approval, including assignment of general ledger codes
• Produces various productivity and usage reports for the Fleet Managers' Review
• Follows all safety policies and procedures; participates with the team to achieve safety goals
• Maintain all files and inventory records of all orders placed and received, including delivery time schedules
• Research availability and source of purchase for emergency and critical spare parts and repair parts as needed
• Compile information such as identification of items, cost, vendor, freight charges, etc., for the purchasing of all maintenance materials as needed
• If the fleet manager is absent from the Fruitville location. Techs will go to the dossier clerk to get the part(s) needed ordered. Prepares maintenance purchase orders (not truck P.O.s)
• Maintains and reviews the Maintenance purchase order logs
• Reconciles Invoices received against the PO log to ensure actual costs are in line with expectations
• Ensures all maintenance invoices are received from vendors and delivered to accounts payable in a timely manner to avoid out-of-period expenses
• Other duties as assigned

Knowledge/Skills/Abilities:

• Knowledge of basic office procedures
• Ability to handle confidential information
• Ability to compose and compile correspondence from a variety of sources
• Prior experience with Maintenance purchase order logs.
• Ability to work with minimal supervision
• Must be detailed and task-oriented
• Excellent organizational skills and customer service skills
• Excellent communication skills, both written and verbal

Physical Requirements:

• Vision: adequate to enter and read material on computer screens. Able to identify individuals to initiate greetings, give directions, and engage in other business interactions.
• Hearing: Able to hear safety alerts and warning signals.
• Speaking: Able to engage in conversations in person and via electronic means and deliver information to groups of varying size with or without amplification.
• Carrying: able to occasionally carry up to 20lbs/9kg.
• Walking: Able to walk through the shop and other outside elements

At EcoSouth Florida LLC, our mission is to provide local communities with outstanding customer service and an “easy to do business with” culture.

Why you will love this job!

You will work for a company that cares about your safety and well-being, with great benefits and offerings to keep you healthy, safe, and well.

You will work alongside great colleagues from a variety of diverse backgrounds and experiences who are committed to serving our customers!

Benefits Include:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Health/Life/Vision insurance
• Paid time off
• Paid training
• Safety equipment provided