Office Manager in Tualatin, Oregon at Avalon International Aluminum LLC

Department:	Administration / Operations
Reports To:	General Manager
Location:	Tualatin, Oregon
Employment Type:	Full-Time, fully on-site (no remote options)
FLSA Status:	Non-Exempt

Avalon International Aluminum is seeking an organized, personable, and proactive Office Manager to support the day-to-day administrative and operational functions of our Tualatin, Oregon facility. This role serves as a central point of contact for internal staff, customers, vendors, and visitors, ensuring the office runs smoothly and efficiently. The ideal candidate is a self-starter who thrives in a fast-paced manufacturing environment, communicates professionally at all levels, and takes pride in keeping operations organized and on track.
Front Office & Reception

• Serve as the primary point of contact for incoming calls, emails, and walk-in visitors; route inquiries promptly and professionally
• Greet and assist guests, vendors, and customers upon arrival; maintain a welcoming and organized front office environment
• Manage incoming and outgoing mail, packages, and courier shipments
• Manage IT support

Administrative Support

• Provide administrative support to management, engineering, sales, and operations teams as needed
• Prepare, proofread, and distribute correspondence, memos, reports, and presentations
• Schedule and coordinate meetings, conference calls, and appointments; manage shared calendars
• Maintain accurate and organized filing systems, both physical and digital
• Process and track expense reports, purchase orders, and invoices in coordination with accounting
• Assist with onboarding logistics for new employees including workspace setup, supply provisioning, and orientation scheduling

Office Operations & Facilities

• Monitor and replenish office supplies, breakroom inventory, and consumables; manage vendor relationships for supply procurement
• Coordinate routine facility maintenance requests and communicate with building management or service vendors
• Ensure common areas, conference rooms, and the reception area are clean, organized, and well-stocked
• Maintain and troubleshoot basic office equipment (printers, copiers, phones); escalate technical issues as needed
• Support health, safety, and compliance efforts by maintaining posted notices and required documentation

Customer & Vendor Coordination

• Assist the sales and customer service teams with order inquiries, status updates, and basic customer communications
• Coordinate with vendors and suppliers on deliveries, scheduling, and account information
• Maintain accurate contact databases and records for customers, vendors, and business partners
• Support preparation of customer-facing documents including quotes, packing lists, and shipping documentation

Data Entry & Reporting

• Enter and maintain data in ERP, CRM, or other business systems with accuracy and timeliness
• Generate routine reports for operations, sales, and management as directed
• Assist with month-end administrative tasks, filing, and records retention per company policy
• Support special projects and process improvement initiatives as assigned by management

Required

• High school diploma or GED required; Associate’s degree or higher in Business Administration or related field preferred
• 2+ years of experience in an office coordinator, administrative assistant, or receptionist role
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams); ability to learn new software quickly
• Comfortable with reading and understanding instructions to support IT needs.
• Excellent written and verbal communication skills with a professional, courteous demeanor
• Strong organizational skills and ability to manage multiple priorities simultaneously
• Reliable, punctual, and self-motivated with a proactive approach to problem-solving
• Ability to maintain confidentiality and handle sensitive information with discretion

Preferred

• Experience working in a manufacturing, industrial, or construction environment
• Familiarity with ERP or order management systems (SAP, Epicor, or similar)
• Experience processing purchase orders, invoices, or basic accounts payable/receivable tasks
• Bilingual skills (English/Spanish) a plus
• Experience supporting multiple departments or managers simultaneously

This position is primarily office-based at Avalon International Aluminum’s Tualatin, Oregon facility. The role requires extended periods of sitting and computer use. Occasional light lifting (up to 25 lbs) may be required for supply management or package handling. The office is adjacent to an active manufacturing facility; appropriate PPE may be required when entering production areas. Reasonable accommodations will be made for qualified individuals with disabilities.

• Competitive hourly wage commensurate with experience
• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Stable, team-oriented workplace with a strong culture of respect and collaboration
• Opportunities for growth within Avalon International Aluminum

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.