Purchasing Specialist at Quality & Company Inc. – Maple, Ontario

For many, travel has become a way of life. For the discerning traveler, the hotel they choose to stay in is of great importance. Quality & Company works with the world’s leading hospitality brands, architects, and designers to craft inspiring furniture pieces those who travel come to expect when staying in top tier accommodations. With over 30 years of expertise, Quality & Company is operated by some of the finest in the industry. As our business continues to expand, we are looking for top talent to ensure the growth and development of our people, and our vision.

We are searching for a highly motivated individual to join our production team as a Purchasing Specialist. Reporting to the CFO, this candidate will be responsible for overseeing a portion of our purchasing requirements, gathering and preparing purchase orders as needed, managing supplier relationships, and maintaining professional on-time communication through telephone and email. As a Purchasing Specialist, our ideal candidate will be able to learn our product and needs, support their teams, work closely with the company controller, and be a part of our company’s support system while ensuring information is updated appropriately and error free.

This role is on-site Monday-Friday

Responsibilities:

• Experience with Procurement and client communication in a mid-size business is a requirement
• Review job requisition orders and pair PO with the most dependable supplier
• Ensure Vendor/Contract negotiations are executed properly
• Collect requisition forms from different departments for accessories, packaging materials, general maintenance supplies, and create Purchase Orders
• Review and Sign Purchase Orders with Controller
• Liaise with internal design department to ensure drawings are received/up to date to correspond with clientele and internal teams
• Communicate with external vendors to complete and sign Purchase Orders
• Regularly monitor delivery/receival status of items, and keep supervisors updated with possible delays
• Maintain purchasing records including inventory
• Research and identify alternative vendors for frames, foam, and other items as needed
• Assist in streamlining and creating purchasing processes
• Work closely with accounting department to facilitate on time payments
• Create appropriate documentation and communication practices for purchasing team
• Work closely with project managers to ensure accurate and timely follow-ups for project components

Skills and Qualifications

• Self starter with ability to work with minimal supervision
• Ability to be forthcoming with ideas and acceptance of change
• Strong communication with internal team and external vendors
• Organized and punctual/leading follow-up process for purchased goods to internal teams
• Ability to identify discrepancies and find solutions
• Exemplary organizational skills
• Ability to think critically
• Ability to work on a team and vocalize questions
• Advanced use of Microsoft Office Software, with a focus on excel
• Ability to learn ERP software(s) and navigate the system

Education and Experience:

• Post Secondary certification in Business Administration or Procurement is a requirement.
• Minimum 3 years of purchasing experience within a manufacturing business.
• An understanding of shop drawings/blueprints is considered an asset.

What we Offer

• Dental, Vision, and Health Care
• Company Events
• Casual Dress
• On-Site Parking
• $55-$65,000.00 per annum

Quality & Company Inc is committed to providing an inclusive and barrier-free work environment, beginning with our hiring process. We are an Equal Opportunity Employer, and welcome applications from all equity-deserving groups. Quality & Company provides an accessible environment in which all individuals have access in a way that respects the dignity and independence of people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection process. Any request must be made to the Human Resources department in advance, where we will work together to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair, and equitable manner.

We thank all applicants for their interest in this opportunity. Please note that only those selected for an interview will be contacted. Selection will be based on the skill, ability, experience, and qualifications of the applicant. Quality & Company Inc reserves the right to conduct a formal interview or other applicable testing where required.