Position Summary:

The Buyer is responsible for supporting the procurement function by analyzing demand, determining what needs to be ordered, processing purchase orders, maintaining vendor records, tracking inventory levels, and ensuring timely delivery of goods and services. This role works closely with suppliers, internal departments, and the accounting team to ensure accurate and cost-effective purchasing operations.

Responsibilities

· Prepare, review, and process purchase orders in accordance with company policies

· Communicate with vendors to obtain quotes, negotiating prices, confirm orders, resolve discrepancies, and track deliveries

· Locate and qualify new suppliers – work with AP for new supplier set up

· Maintain accurate purchasing records, vendor files, pricing lists, and contracts

· Process purchase requisition forms

· Track cost reductions

· Monitor inventory levels and notify appropriate staff of low-stock items or replenishment needs

· Verify received goods against purchase orders and packing slips

· Assist with invoice matching and reconciliation (purchase order, receipt, invoice)

· Support purchasing audits and compliance requirements

· Update procurement systems and spreadsheets with current data

· Coordinate with accounting, operations, and other departments to meet purchasing needs

Education & Experience

· High school diploma or equivalent (associate degree or coursework in business preferred)

· 1–3 years of administrative, purchasing, or supply chain experience (preferred)

· Proficiency in Microsoft Office (Excel, Word, Outlook)

· Experience with purchasing or ERP systems is a plus

· Basic knowledge of procurement and inventory processes

Skills & Competencies

• Strong analytical, problem solving abilities, data accuracy and attention to detail.

• Must be able to work in Excel with Vlookups and pivot tables

• Ability to work successfully and productively in absence of complete information.

• Excellent communication and vendor management skills.

• Ability to manage multiple priorities, work independently and adapt to changing demands.

• Understanding of production processes, lead times, and inventory principles.

• Strong communication and relationship building abilities.

• Experience working in an ERP environmet

Travel Requirement

Travel is not a requirement of this position.

Work Environment

Work is performed in an office and plant/warehouse environment 5 days per week; time on the plant floor may be required.