On-Site Compliance Manager in Lithonia, Georgia at The Hills at Fairington

Company Overview:

MMG Management LLC is a dynamic and growing company in the property management industry, dedicated to creating a workplace where team members feel valued, heard, invested in, and appreciated. At MMG, we strive to uphold our mission by maintaining legal and ethical compliance while fostering a positive environment for both employees and residents.

Job Summary

The Compliance Manager is responsible for ensuring all regulatory compliance requirements are met for a single affordable housing community participating in HUD, LIHTC, Section 8, and other subsidy programs. This on-site role supports the Community Manager and ownership in maintaining full regulatory compliance through accurate resident certification, thorough file review, timely reporting, and coordination with state and federal housing agencies.

Key Responsibilities

1.Compliance Monitoring and Reporting:

• Maintain and monitor all program compliance (HUD, LIHTC, Section 8, HOME, Rural Development, or other funding programs).
• Conduct routine audits of tenant files, leases, income certifications, and rent calculations to ensure program accuracy and adherence to applicable regulations.
• Track critical dates for annual recertifications, interim recertifications, and move-in/move-out processing.
• Submit required reports to appropriate agencies and assist in file reviews, MORs, and state inspections.
• Maintain detailed, organized compliance files and ensure timely correction of deficiencies.

2.Training and Support:

• Provide training and support in understanding and executing program requirements, including eligibility, income limits, rent calculations, and subsidy rules.
• Serve as the primary point of contact for compliance-related questions and guidance for property managers and site teams.
• Assist with resident interviews and collection of income and asset documentation.
• Communicate professionally and respectfully with residents regarding compliance matters, recertification timelines, and program obligations.

3.File Management and Oversight:

• Oversee the timely completion of tenant income certifications (TICs), annual recertifications, and move-in files.
• Ensure accurate and organized documentation of resident eligibility and property compliance files.
• Address file deficiencies promptly, coordinating with on-site teams and 3rd party compliance to correct errors and maintain compliance.

4.Collaboration & Communication:

• Work closely with the Community Manager, Regional Director, and corporate compliance team to ensure timely and accurate submission of all program documentation.
• Coordinate with auditors, contract administrators, and monitoring agencies during reviews and audits.
• Communicate compliance updates to internal and external stakeholders as required.

Working Conditions:

• Physical environment- This is a full-time, on-site position based on the assigned property. This role requires working primarily in a leasing-office environment, using a computer and standard office equipment. Reference the Appropriate Attire Policy for on-site expectations.
• Physical Requirements- Frequently required to sit for long periods of time. Occasionally required to lift or carry files, documents, or supplies (up to 25lb). Regular use of hand for typing, handling documents, and performing data entry.
• Work Schedule: Standard business hours Monday through Friday 8:00am EST to 5:00pm EST. Occasional hours needed outside of standard schedule may be required during audits, inspections, or reporting deadlines.
• Travel: Primarily performed in a remote setting, with periodic travel as required.
• Communication: Required to frequently communicate efficiently, accurately, and timely via email, phone, or specified applications with state and local authorities and internal employees.
• Other Considerations: Adherence to company policies, confidentiality, and ethical standards is mandatory.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Education & Experience:

• High school diploma or GED required, Associate’s or bachelor’s degree in business administration, Property Management, or related field preferred.
• Minimum 3-5 years of experience in affordable housing compliance at property level
• Knowledge of HUD 50059 processing, LIHTC regulations, TRACS submissions, EIV requirements, and Section 8 procedures required.
• Professional certifications such as HCCP, COS, TCS, or equivalent are strongly preferred.

Knowledge, Skills, & Abilities:

• Comprehensive understanding of HUD and LIHTC program regulations and compliance standards.
• Proficiency in property management software (e.g., Yardi, Entrata, or similar systems).
• Strong organizational and analytical skills, with keen attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently on-site, manage multiple deadlines, and maintain strict confidentiality.