Office Manager - School in Peapack, New Jersey at Matheny Medical and Educational Center

We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Matheny is a special hospital for children and adults with medically complex developmental disabilities. Matheny's mission is to provide exceptional care and an optimal quality of life for children and adults with special needs and medically complex developmental disabilities. Founded by Walter and Marquerite Matheny in 1951, the Matheny of today is a pioneer in providing fully integrated, personalized care and education that respects each person's dignity and encourages their highest potential. At Matheny, we focus on abilities in a warm and nurturing environment.

Our fully-accredited non-profit private school combines traditional academics with therapeutic intervention and pre-vocational skill development. Our Adult Services Program includes five licensed community residences/group homes and two adult learning centers. Staffed by experienced therapists and instructors, the program supports adult patients as they attain their highest level of functioning and integration into the community. Matheny's Arts Access program empowers individuals with disabilities to create art without boundaries. Through the use of innovative communication systems, the artists have complete freedom to explore a world that is defined only by their unlimited creativity and unique self-expression.

Matheny Medical and Educational Center has a career opportunity available for a Full Time Office Manager for the Matheny School.

Desired Qualities:

• Respect
• Professionalism
• Integrity
• Compassion

Incentives for joining the Matheny team:

• Paid Training
• Staff Appreciation events
• Health and Wellness fairs
• Employee Recognition Awards
• Diversity events
• Employee Referral Bonuses

Enriching Lives. Growing Abilities

Job Duties for this position include:

Administrative Operations:

• Maintain comprehensive databases for parental/guardian contact information, school district details, DDD, bus district contacts, DCFS, and other external agencies.
• Manage IEP books, databases, and calendars, ensuring accurate records of correspondence with sending districts.
• Collect and correct PLAAFPs and other reports as directed by school administration and ensure timely electronic delivery to sending districts.
• Maintain school employee files with current information and training records.
• Tracks classroom budgets and ensures ordering of all school supplies.
• Schedule Planning sessions and IEP meetings.
• Handle and maintain all school reports and records in compliance with FERPA.
• Obtain district information and manage SMARTS documentation.
• Collect and track SEMI forms and manage changes to student block schedules and caseloads.
• Coordinate coverage for 1:1 sessions, bus duty, lunch rotations, and ADL schedules as directed by school administration.
• Send completed DLM forms and test results to sending districts, and record trip requests electronically.
• Record student and staff attendance, as well as Professional Development, using Paradigm.
• Keep the Matheny Emergency Tool Kit Binder current and up to date.
• Create admission packets and information binders for potential students.
• Assist school faculty with daily responsibilities, including correspondence, scheduling, and supplies.
• Take minutes at various school meetings.
• Serve as the recording secretary for the School Board Committee.
• Assist in the development of school policies and procedures.

Human Resources Responsibilities:

• Collaborate with the Human Resources department to support recruitment efforts. Manage the organization of new hire staff packets and coordinate orientation and training sessions for new employees at the school. Additionally, oversee the preparation of new hire staff packets and coordinate various school-wide events while maintaining the school calendar.

Financial Responsibilities:

• Prepare and coordinate the annual tuition contracts with sending districts.
• Draft monthly invoices for the school, ensuring accurate details, and coordinate the signature and distribution process to sending districts.
• Maintain regular monthly communication with sending districts, providing necessary information such as attendance records, purchase orders, addressing invoice inquiries, and following up on payments.
• Collaborate closely with the Principal to develop the school's annual budget, actively managing and monitoring budgetary performance throughout the year.
• Act as the primary school-based contact for financial matters and collaborate with district Finance teams to ensure compliance with financial regulations and accurate reporting.
• Assist with required budget and audit submission of data to the NJ Department of Education.
• Collects and organizes timesheets (APSSD/Payroll).
• Performs other related duties as assigned

For Full Time employees, Matheny offers a competitive salary and comprehensive benefits package that includes medical/dental, life insurance, tuition reimbursement, tax deferred retirement plan, and generous paid time off.

All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status.

The salary range and/or hourly rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining a team member's base salary and/or rate, several factors may be considered as applicable (e.g., location, specialty, service line, years of relevant experience, education, credentials, negotiated contracts, budget and internal equity).

The salary range for this position is $51,250 - $61,500 annually.

Salary ranges shown on third-party job sites may not accurately reflect ranges provided by Matheny Medical and Educational Center. Candidates should check www.matheny.org for accurate information and discuss salary/hourly details and our comprehensive benefits with a recruiter, if selected for an interview.

PM22

Qualifications/Education

Bachelor’s degree required.

1-3 years of experience in an Administrative setting. School office management experience, business manager experience a plus.

Proficiency in Microsoft Word, Excel, PowerPoint; Google applications a plus.

Good interpersonal skills.

Excellent verbal and written communication skills.