Adminstrative Assistant/Office Manager in Livingston, New Jersey at Spectrum360 A New Jersey NonProfit Corporation
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Job Description
New Opportunity at Academy360 Upper School:
Administrative Assistant/Office Manager
About the Role:
The Administrative Assistant/Office Manager plays a pivotal role in ensuring the smooth and efficient operation of the office environment. This position is responsible for working collaboratively with the Principal, duties include typing letters/correspondence, scheduling appointments, maintaining student secure file in the Main office.
Qualifications:
HS diploma or equivalent training, minimum of three years of general or school office work.
Excellent interpersonal and communication skills.
Successful experience working with children.
Proficiency in current software and technology.
Responsibilities:
- Manage and coordinate daily office operations to ensure efficiency and effectiveness, including Google Calendar for assigned administrators.
Communicate with the District upon acceptance of new students, complete new student registration process (Preregistration, Portal, Survey).
Schedule interviews (certified staff) as directed by principal, conduct reference checks (non-certified staff), distribute paperwork to the Business Office, prepare/distribute staff arrival/departure notice.
- Schedule and coordinate meetings, appointments.
Maintain/update ‘caseload’ (Google spreadsheet) indicating student services.
Organize ESYP registration and coordinate summer mailings.
Realtime data entry/management to Update Update/maintain student records.
Create/maintain A360 paraprofessional staff records.
Manage parent portal; registration of new students.
Other duties as assigned
BENEFITS
Full-time staff health benefits begin the first day