Accounting Specialist in St Paul, Minnesota at Deneen Pottery

Deneen Pottery is a family-owned pottery company in St. Paul, Minnesota. For more than 50 years, we have made custom, handmade stoneware mugs for businesses, parks, restaurants, museums, colleges, gift shops, and organizations across the country.

Our mugs are made by real craftspeople, and our front office helps keep that work organized, accurate, and supported. This role sits in the finance and front office area, where steady follow-through matters every day.

We are looking for an Accounting Specialist who can own recurring finance, purchasing, reporting, and office coordination tasks with accuracy and dependability.

This is not only a bookkeeping job. It is a trust-based support role that helps the CFO, leadership team, department leads, customers, vendors, and office staff stay organized and informed. The right person will enjoy details, routine, follow-through, and helping others by keeping important work from slipping through the cracks.

· Process credit cards and deposits accurately.

· Forward necessary documents to customers.

· Communicate with customers who have account questions or issues.

· Reconcile sales tax for Minnesota, Texas, Washington, and California customers.

· Process customer credits.

· Ensure invoices are exported from FileMaker into QuickBooks.

· Confirm QuickBooks and FileMaker are updated daily.

· Follow standard work for collection activities.

· Document customer conversations and email communication related to collections.

· Download weekly reports and help make sure past-due accounts are addressed.

· Communicate collection issues clearly, professionally, and promptly.

· Maintain the Kanban ordering system.

· Order products in a timely manner.

· Review open purchase orders when products are late or receiving issues occur.

· Routinely discuss product levels and supply issues with department leads.

· Add or update vendor information as needed.

· Work with shipping to coordinate cycle counts and inventory levels.

· Maintain the filing system for invoice backup and vendor contracts.

· Coordinate with outside AP support for data entry and credit card purchases.

· Reconcile vendor statements.

· Process weekly checks.

· Use Excel to provide detailed analysis for sales and production metrics.

· Review customer and inventory trends that can improve profitability and service.

· Maintain daily, weekly, monthly, and metric reporting as assigned.

· Help ensure reports are accurate, useful, and delivered on time.

· Support front office organization and communication.

· Assist with office projects as assigned by the CFO or leadership team.

· Coordinate cleaning company activities for offices and staff lunchrooms.

· Communicate cleaning needs, schedule changes, supply concerns, and follow-up items.

· Help make sure shared office and staff spaces are clean, stocked, and cared for.

· Assist the CFO and HR Generalist with special projects within the office.

· Support company efforts and requests as directed by the lead.

· Help improve simple processes, checklists, and follow-up systems.

· Financial and customer account details are accurate, current, and easy to find.

· Recurring AR, AP, collections, purchasing, and reporting tasks are completed on time without constant reminders.

· The CFO can rely on you for follow-through, confidentiality, and good judgment.

· Department leads and vendors receive clear communication when purchasing, supply, or office coordination issues come up.

· Reports are useful, clean, and delivered consistently.

· Office and staff lunchroom cleaning coordination is handled proactively and professionally.

· When something looks wrong, incomplete, or unclear, you bring it forward early.

You will likely enjoy this role if you are steady, accurate, organized, and service-minded. You do not need to be the loudest person in the room, but you do need to be dependable. You should like completing recurring work, protecting details, asking good questions, and being trusted with important information.

This role is a strong fit for someone who takes pride in being useful, prepared, and consistent.

· Prior experience in bookkeeping, accounting support, office administration, or finance coordination.

· Experience with accounts receivable, accounts payable, customer credits, vendor statements, or purchase orders preferred.

· Strong Excel skills and comfort working with numbers and reports.

· QuickBooks experience preferred.

· FileMaker or similar ERP/order management experience helpful.

· Strong attention to detail and accuracy.

· Ability to maintain confidentiality.

· Clear written and verbal communication skills.

· Ability to follow recurring processes and improve them over time.

· Comfortable working in a small business or manufacturing environment.

· Compensation is approximately $23-27/hour, based on experience and fit.

· Full-time schedule preferred, depending on company needs.

· This is an on-site role in St. Paul, Minnesota.

At Deneen Pottery, handmade production depends on strong support systems. This role helps protect accuracy, cash flow, purchasing discipline, reporting clarity, and office follow-through. When this seat is working well, the finance team has better information, department leads have better support, and the business runs with fewer dropped details.

We are looking for someone who wants to do important work well, every day.