Accounts Payable Coordinator in Santa Ana, California at Orangewood Foundation

ABOUT THE COMPANY

Our Mission:

Since 1981, the Orangewood Foundation has passionately advocated for young people facing foster care, homelessness, and trafficking. Our mission is to empower these individuals by supporting the futures they envision, providing dedicated one-on-one support to help them achieve their dreams and goals.

Our Programs & Services:

We provide programs and services in four essential areas: Basic Needs & Support, Education, Life Skills & Employment, and Transitional Housing & Support.

Our Vision: A community where every young person thrives. This is our long-term goal for young people in Orange County. We embody this goal every time we talk to a young person, a volunteer, a community member, and to each other.

Our Commitment: Equal Opportunity Employer, Flexible Scheduling, Powerful Teamwork, Personal Fulfillment, Thriving Community, Professional Development, Mental & Physical Wellness, Competitive Compensation

Our Values: At Orangewood, recently ranked #27 in Best Places to Work 2025, we take pride in fostering a positive and supportive workplace culture. We ask all staff to uphold the following core values: Trust, Respect, Empathy, Inclusion, and Advocacy

JOB DESCRIPTION

Position Title: Accounts Payable Coordinator

Employment Classification: Full-time; Hourly; Non-Exempt

Reports to: Controller

Department: Finance

Position Summary:

Responsible for accounts payable processing in Financial Edge, maintaining all Vendor data, various financial and accounting duties such as month-end financial statement closing process, including the preparation of journal entries, banking for daily cash deposits and assisting the Controller in any other financial tasks as necessary.

Major Areas of Responsibility:

• Supervise Receptionist with data input of invoices
• Review all invoices and Ramp charges for appropriate documentation and approval prior to payment
• Review GL distribution coding on all invoices and Ramp charges for accuracy
• Prepare Cash Requirements report for Controller to review prior to the check run
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
• Prepare the Positive Pay Report for upload
• Maintain Recurring Invoice List to ensure timely payments and accrue when necessary
• Audit and reconcile Ramp credit card monthly
• Set up new vendors in the financial software and maintain the vendor files
• Respond to all vendor inquiries
• Reconcile vendor statements, research and correct discrepancies
• Create Financial software logins and train new staff
• Maintain admin Petty Cash
• Maintain Fixed Asset and Scholarship spreadsheets
• Prepare 1099 Annually
• Serve as backup to enter remote deposits daily
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Participate in the financial statement month-end closing process
• Support the Controller in preparation of information related to financial audits of the organization
• Support the Development Department with collection of funds at events, and reconciliation and reporting of fundraising event results
• Assist the Academy with food day events, Holiday Drive or other special events when our help is needed
• Additional duties as assigned by direct supervisor.

Education and Experience Requirements:

• Minimum of 2 years of experience in Accounts Payable or similar bookkeeping role preferred
• High School diploma required

Knowledge and Skills:

• Proficient in Microsoft Office applications, 10-key by touch
• Knowledge of Blackbaud software, including Financial Edge and Raisers Edge a plus
• Strong written and oral communications skills
• Possess strong organizational and time management skills
• Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
• Possess a valid California driver’s license and proof of automobile insurance. Position requires DMV clearance.
• Pre-employment screenings include criminal background check, FBI/DOJ fingerprinting, TB test, drug screen, and previous employment verification.

Essential Qualities:

• Understanding of and passion for the Foundation’s mission, vision, and values.
• Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness
• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
• Must have strong work ethics
• Must be well organized and a self-starter
• Must be able to follow standard filing procedures
• Details oriented, professional attitude, reliable

Working Environment/Physical Requirements:

• Primarily an office job
• Occasional driving to meetings/trainings
• Physical requirements include sitting, standing, typing, bending and lifting up to approximately 15 lbs.
• Position may require use of personal vehicle. Physical requirements include standing, sitting, typing, bending and lifting up to approximately 50 lbs. (i.e. tables, chairs, food, water, etc.).
• Modification to work schedule may be made based on needs of the Foundation.
• A Plum.io assessment is a required part of the application process, and your application will not be considered complete until the assessment is submitted. Visit this link to learn more: https://www.plum.io/about

EMPLOYEE BENEFITS

Benefits:

• Medical – Blue Shield HMO & PPO + HRA
• Delta Dental
• Vision (EyeMed Network)
• FSA – Healthcare & Dependent Care
• Mental Health through Headspace (virtual & in person therapy included)
• EAP – through Umum & Headspace
• Life/Disability/Accident/Critical Illness
• Pet Insurance
• 403b with company match
• Cell Phone Stipend

Time-off Benefits:

• 5 Sick Days per year
• Up to 3 Floating Holidays per year
• Year one - 15 Days of PTO accrued at 5 hours per pay period
• 13 Company Paid Holidays

Orangewood Foundation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race (including hair texture and protective hair styles such as braids, locks, and twists), religious creed (including religious dress and grooming practices), color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding and/or related medical conditions), gender, gender identity (including individuals who are transgender and/or transitioning), gender expression, age, sexual orientation, reproductive health decision-making, military and veteran status, or any other protected group, in accordance with all applicable federal or State laws.