What is the role of a Grants Administrator at City of Northampton, MA?

The Grants Administrator position at City of Northampton, MA is a Full-time or part-time position opportunity in the relevant field.

Where is this Grants Administrator job located?

Northampton, Massachusetts, 01060, United States

What type of employment is offered for this Grants Administrator role?

Full-time or part-time position

What industry does this Grants Administrator position belong to?

This role spans multiple industries.

What is the expected salary for this Grants Administrator job?

Compensation will be discussed during the hiring process.

How can I apply for the Grants Administrator position at City of Northampton, MA?

You can apply directly through the application link provided.

Grants Administrator at City of Northampton, MA

The Mayor's Office is seeking a Grants Administrator!

One Full-time Vacancy: 40 hours

Monday through Friday: 8:30 a.m. – 4:30 p.m.

Temporary position until December 31, 2026

Grade H; Hourly Rate Range: $28.19 – $36.99

Anticipated Hiring Hourly Rate range: $28.19 - $31.89

DEFINITION:

Position is responsible for assisting in the administration of the city’s COVID-19 Economic Recovery and Reimbursement Response,

including assisting with the application, administration, reporting and reimbursement processes associated with Federal Emergency Management Agency (FEMA) COVID-19 funding; Coronavirus Aid, Relief and Economic Security (CARES) Act funding; American Rescue Plan Act (ARPA)

and

other related grants awarded to the City.

ESSENTIAL FUNCTIONS:

Handles financial management of FEMA, CARES, ARPA and other federal grants, including but not limited to ensuring expenditures are consistent with grant contracts and federal regulations

Manages the financial aspects of all FEMA, CARES, ARPA and other COVID relief programs including but not limited to tracking expenditures, processing accounts payable, preparing documentation for reimbursements and future auditing, and ensuring compliance with funding regulations

Responsible for all financial reporting using

various financial software systems
Prepares bill warrants and processes payments to vendors

Prepares contracts and amendments as needed

Manages reconciliation of all grant accounts and prepares requests for funding and reimbursement to the City

Works with grant recipients to advance projects

Provides up to date financial information to the Director and Mayor to ensure advancement of the Mayor’s priorities relative to discretionary spending.

Assists with annual outside audit of City.

Attends frequent webinars to stay updated on FEMA, CARES and ARPA changes

Posts relevant documents to website and prepares statistical reports

Assists, responds to, and services all visitors to Mayor’s office. Responsible for the resolution of every constituent need to
its conclusion.

Answers the general Mayor’s Office phone line, provides information, answers questions, acts as a sounding board to constituents, and connects them with services to the point of resolution.

Performs similar or related work as required

SUPERVISION RECEIVED:

Under general direction, employee plans and prioritizes the majority of work independently, in accordance with standard practices. Employee is expected to solve most problems of detail or unusual situations by adapting methods or interpreting instructions accordingly.

Instructions for new assignments or special projects usually consist of statements of desired objectives, deadlines and priorities.

Technical and policy problems or changes in procedures are discussed with supervisor.

COMPLEXITY:

The work consists of a variety of duties which generally follow standardized practices, procedures, regulations or guidelines.

The sequence of work and/or the procedures followed vary according to the nature of the transaction and/or the information involved, or sought, in a particular situation.

NATURE AND PURPOSE OF CONTACTS:

Relationships are constantly with co-workers, vendors, the public, groups and/or individuals, and service recipients and employees of state and federal governments. The employee serves as a spokesperson or recognized authority of the organization in matters of substance or considerable importance, including departmental practices, procedures, regulations or guidelines.

CONFIDENTIALITY:

The employee has access to sensitive and confidential information in the performance of their duties.

EDUCATION AND EXPERIENCE:

Bachelor

’

s degree in accounting, finance, business or a related field and

more

than one year, up to and including three years, of experience with Federal grants, accounting, and Munis or other financial software systems

in a municipal setting, or any equivalent combination of education and experience, required.

KNOWLEDGE, ABILITY, AND SKILLS:

Knowledge: Knowledge of office practices and procedures; knowledge of accounting and budgeting practices and procedures; knowledge of federal regulations relating to grants; knowledge of the workings of municipal government.

Abilities:

Ability to work independently in formulating decisions, interpreting policies and procedures; ability to complete multiple tasks and set priorities; ability to produce accurate reports and pay attention to detail; ability to maintain objectivity and fairness in dealing with people.

Skills: Skilled in establishing and maintaining positive interpersonal relationships; skilled in using various computer software programs including, but not limited to, Word, Excel, and Munis; verbal and written communication skills.

WORK ENVIRONMENT:

The work is performed in an office environment.

PHYSICAL, MOTOR, AND VISUAL SKILLS:

Physical Skills:

The work involves physical skills typical of an office environment, including sitting, standing, walking and stooping.

May be required to lift objects such as files, boxes of papers, office supplies, and office equipment weighing up to 30 pounds.

Motor Skills:

The work may require motor skills for activities such as moving objects, using office equipment, including but not limited to telephones, personal computers, handheld technology, and other office equipment.

Visual Skills:

Essential position functions require ability to routinely read documents for general understanding and analytical purposes and ability to view a computer monitor.

BENEFITS:

All benefits and privileges consistent with Non-Represented employees.

This job posting closes on Friday, April 10, 2026 at 4:30 p.m.

~ Equal Opportunity Employer ~

Grants Administrator at City of Northampton, MA – Northampton, Massachusetts

Explore Related Opportunities

About This Position

Scan to Apply

Job Location

Frequently asked questions about this position

Latest Job Openings in Massachusetts

Senior Estimator-Milling/Paving (Req #: 1263)

Board Certified Behavior Analyst

Primary Care Provider - Physician

Preschool Teacher (EEC Certified) | Full-Time

Certified Veterinary Technician - Sign-On Bonus Available!