Executive Assistant in NEW YORK, New York at DGA Security

About DGA Security

DGA Security is a leading provider of electronic security solutions, serving businesses with top-tier security technology and monitoring services. We are seeking a highly organized and proactive Executive Assistant to support multiple executives and contribute to the efficiency of our dynamic team.

About the Role

As an Executive Assistant at DGA Security, you will play a pivotal role in ensuring smooth operations by managing executive schedules, coordinating communications, and handling high-level administrative tasks. This role requires exceptional organizational, communication, and writing skills to support our leadership team effectively. The ideal candidate thrives in a fast-paced environment and demonstrates professionalism, discretion, and attention to detail.

Key Responsibilities

• Calendar & Meeting Management: Schedule, coordinate, and manage meetings across multiple time zones, ensuring executives’ time is efficiently prioritized.
• Communication & Correspondence: Draft, review, and manage emails, reports, presentations, and other business communications with clarity and professionalism.
• Travel Coordination: Arrange domestic and international travel, including flights, accommodations, itineraries, and logistics.
• Project Support: Assist in tracking projects, preparing reports, and ensuring deadlines are met.
• Administrative Support: Handle expense reports, process invoices, and maintain confidential files and records.
• Event Planning: Organize internal and external meetings, company events, and team off-sites.
• Stakeholder Coordination: Serve as a liaison between executives and internal/external stakeholders, fostering professional relationships.
• Problem-Solving & Proactive Support: Anticipate needs, troubleshoot issues, and proactively offer solutions to optimize efficiency.
• Personal Assistant: Provide personal assistant support to the CEO, including managing personal appointments, travel, and occasional errands, while maintaining a high level of discretion and confidentiality.

Qualifications & Skills

• Experience: 3-5+ years of experience as an Executive Assistant, supporting senior leaders or multiple executives.
• Organizational Excellence: Strong multitasking abilities with keen attention to detail.
• Communication & Writing Skills: Excellent written and verbal communication skills, with the ability to draft professional correspondence, reports, newsletters, and marketing copy efficiently and with clarity.
• Tech-Savvy: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools (e.g., Slack, Zoom, project management software).
• Discretion & Confidentiality: Ability to handle sensitive information with the utmost professionalism.
• Problem-Solving Ability: Quick thinking and resourceful approach to overcoming challenges.
• Time Management: Proven ability to work under pressure, meet deadlines, and manage competing priorities.
• Education: Bachelor's Degree preferred or equivalent experience.

Why Join DGA Security Systems?

• Collaborative & Supportive Team: Work alongside high-performing professionals in a dynamic and growing industry.
• Career Growth: Opportunities to develop your skills and advance within a well-established company.
• Competitive Compensation & Benefits: We offer a comprehensive benefits package, including health insurance, PTO, 401(k), and a modern, state-of-the-art work environment.

If you are a highly organized, detail-oriented, and proactive professional who enjoys supporting top executives and making a meaningful impact, we encourage you to apply!

DGA is an Equal Opportunity Employer. Here, we believe that embracing innovation is not just a core value, but a responsibility. We are committed to building an inclusive and diverse workplace where everyone, regardless of race, gender, age, disability, sexual orientation, religion, or any other characteristic, feels valued and supported. We provide equal opportunities to all applicants and employees and strive to foster a culture where differences are celebrated, and everyone's voice is heard. Your unique perspectives and experiences are what drive us forward.