Accounting Clerk Lead at The H and S Family of Bakeries – Baltimore, Maryland

POSITION: Accounting Clerk Lead

DEPARTMENT: Retail Operations

LOCATION: Kneads Bakeshop

REPORTS TO: Chief Financial Officer

Salary: $22.00-$24.00

Kneads Bakeshop

From humble beginnings, one small bakery in Baltimore has grown to become a staple in our community. Kneads combines H&S's history with the new age of artisan craft, creating a one-of-a-kind brand and experience, giving a modern face to H&S Bakery. We want people to see it, touch it, and taste it, to have a full sensory experience. As soon as you walk through the doors, we're dedicated to you and your “Kneads,” whether that's a coffee to go, or meeting with colleagues, we are here to provide a space of comfort, a space that can unleash your creativity, and a space where Baltimore becomes a family.

Position Summary

The Accounting Lead is responsible for supporting the day-to-day Accounts Receivable and Accounts Payable functions. This position supports the accurate processing of customer payments, timely handling of vendor invoices, and proper documentation within accounting and wholesale platforms. The Accounting Lead works closely with the Chief Financial Officer and collaborates with the sales team to address weekly billing matters. This position requires strong attention to detail, organization, and adherence to established procedures and compliance standards

Role & Responsibilities

· Log and track incoming checks on the network.

· Copy checks, separate them from remittance documentation, and submit for deposit processing while retaining organized records.

· Complete and verify wholesale billing each Monday and submit the weekly sales report from the wholesale platform to the Chief Financial Officer.

· Maintain accurate and organized customer files.

· Review the Accounts Receivable aging report on a weekly basis and communicate collection concerns to the Chief Financial Officer.

· Respond to customer inquiries and initiate follow-up communication regarding outstanding balances.

· Monitor Accounts Payable email inboxes daily for incoming vendor invoices.

· Review invoices in the accounting system to identify and prevent duplicate entries prior to processing.

· Prepare new invoices for management review and approval.

· Submit invoices for approval on a weekly basis and ensure approved invoices are scanned, properly coded, and uploaded into the accounting and inventory management systems with supporting documentation attached.

· Maintain accurate and organized vendor files.

· Respond to vendor inquiries regarding payment status and request invoices when necessary.

· Collaborate with the Disbursement Lead to ensure all invoices are properly prepared in the accounting system for payment processing.

Additional Responsibilities

· Collaborate with all department heads.

· Provide support to the Chief Financial Officer with projects and task as needed.

· Maintains a clean, organized and professional work environment.

Qualifications

· High school diploma or GED required, associate's degree in business or a related field preferred.

· Prior restaurant or hospitality experience is a plus.

· Experience with QuickBooks, Online Enterprise, BlueCart, and Toast preferred.

· Proficiency in Microsoft Office Suite required.

· Reliable transportation required.

What's in it for you?

At the H&S Family of Bakeries, we value our team members and make it a priority to offer competitive compensation that encourages longevity with the company and long-term growth. We offer competitive pay and comprehensive and affordable bene?ts packages, including medical/dental/vision, retirement savings, paid time off, ?exible spending accounts, and offer employee parking.

Equal Opportunity Employer

We are an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political af?liation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classi?cation. They are not to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classi?ed. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.