Transport Co Ordinator in Slough, England at Vortex Companies, LLC

Want to be part of one of the country’s fastest growing infrastructure businesses? The Vortex Companies, LLC delivers cutting edge trenchless technologies and turnkey services to make the worlds water cleaner and we’re growing every day!

We think BIG about solving the world’s toughest challenges in failing water, sewer and industrial infrastructure.

At Vortex, you will be surrounded with a culture that puts your safety first in all we do. If you like a fast-paced environment, a team structure that provides support, training, and development, then apply today!

The Transport Coordinator (Compliance & Administration) makes sure all company vehicles are safe, roadworthy, legally compliant, cost-effective and available to meet operational requirements. This is a fleet compliance and administration role, not a delivery or collection planning role. Working closely with the Transport Manager, drivers, operational teams and suppliers, the role keeps fleet records, bookings and checks accurate and up to date.

2.1 Maintenance bookings and fleet support

• Book and schedule routine vehicle servicing, MOTs and inspections, keeping the maintenance planner up to date.
• Coordinate repairs, maintenance and breakdown assistance with drivers, service providers and hire companies.
• Act as a point of contact for fleet-related queries from drivers and operational teams.
• Arrange replacement or hire vehicles when fleet vehicles are off the road.

2.2 Fleet records and compliance

• Maintain accurate vehicle, plant and fleet records, including registrations, insurance, tax and finance or lease details.
• Monitor MOT, service, inspection and compliance due dates, and flag anything coming up or overdue.
• Carry out driver licence checks and vehicle eligibility checks, and keep the records current.
• Record and follow up daily vehicle check defects until they are closed out.
• Make sure fleet activity follows company policies and transport legislation.

2.3 Administration and reporting

• Process fleet invoices, fines and penalty charge notices, and keep supporting records.
• Support fuel card administration, fuel tracking and fleet cost reporting.
• Prepare fleet compliance reports and management information for the Transport Manager.
• Represent the company professionally in all transport communications.

• MOTs, services and inspections in date
• Driver licence and vehicle eligibility checks complete
• Defects and repairs closed out promptly
• Fleet records and reports accurate and up to date

Everyone at McAllister is expected to live our values – We are safe · We do it right · We think big · We win together · We are driven – and our habits: always safe, always driven, always doing the right thing, always communicating and always quality.

• Take reasonable care for your own health and safety and that of others, follow all health, safety and environmental rules, and lead by example on safety.
• Comply with the McAllister UK Employee Handbook and Company policies and procedures, including those on equality, data protection and conduct.
• Complete all required training and maintain the competence, qualifications and professional development needed for the role.
• Travel between Company offices, depots and sites across the region, and elsewhere in the UK and Ireland as required.
• Carry out any other reasonable duties in line with the level and purpose of the role.

This job description is not intended to be exhaustive and may be amended from time to time to reflect changes in business needs, the role, responsibilities and capabilities, following consultation with the postholder.