Human Resources & Office Coordinator in Farmington Hills, Michigan at EKK Eagle America Inc

Job Title: HR & Office Coordinator

Location: Farmington Hills, MI

Reports to: VP People & Organizational Excellence

Department: Human Resources

Job Schedule: Full-time, M-F

Job Status: Non-Exempt

Job Summary:

We are seeking an organized, dependable, and service-oriented HR & Office Coordinator to support the Human Resources department and daily office operations. Working closely with the HR Generalist, this role assists with recruitment, employee records, benefits, payroll support, employee communications, and office administration. The ideal candidate is proactive, detail-oriented, and able to manage multiple priorities while maintaining confidentiality.

Essential Duties and Responsibilities:

Human Resources Support

• Support daily HR activities, employee requests, and confidential recordkeeping.

• Coordinate interview scheduling, candidate communications, and internal job postings.

• Assist with onboarding and offboarding, background checks, drug screens, and employment verifications.

• Maintain accurate personnel files and HRIS records, including employee status changes, transfers, and promotions.

• Provide administrative support for benefits, payroll inquiries, employee letters, reports, and communications.

• Track required training and maintain related records.

• Support employee recognition, engagement, wellness, community involvement, and company activities.

• Assist with HR audits, compliance requirements, policies, procedures, and required workplace notices.

Office and Administrative Support

• Coordinate daily office activities and respond to general employee needs.

• Greet and assist candidates, visitors, vendors, and business guests; answer calls and coordinate arrival details.

• Receive and distribute mail and packages, maintain office supplies, and coordinate approved vendor orders.

• Serve as a point of contact for office maintenance, facility requests, and common-area organization.

• Coordinate conference rooms, internal meetings, office events, directories, postings, and shared information.

• Maintain company vehicle records, registrations, maintenance schedules, and related documentation, as applicable.

General Business Support

• Support cross-functional projects and other related duties as assigned.

Qualifications:

Education & Experience

Required

• High school diploma or GED.

• Willingness to continue HR education and pursue certifications aligned with the role.

• Valid driver’s license.

Preferred

• Bachelor's degree with a focus in Human Resources or a related field preferred.

• At least one year of experience in Human Resources, office administration, or administrative support.

• HR coursework, certification, or progress toward a SHRM or HRCI certification preferred.

• Experience with Microsoft Office and an HRIS or payroll system.

Key Competencies:

Coachability and Continuous Growth

Actively seeks and accepts feedback, applies it constructively, and demonstrates a willingness to learn, adapt, and improve performance over time.

Team-Oriented Mindset

Values collaboration, supports coworkers when needed and contributes positively to team objectives and workplace culture.

Confidentiality and Professionalism

Uses discretion and sound judgment when handling sensitive information.

Ownership and Initiative

Identify what needs to be done, take responsibility, and follow through.

Organization and Accuracy

Manage multiple priorities while maintaining accurate and complete records.

Service-Oriented Mindset

Provides timely, helpful, and professional support to employees, candidates, and visitors.

Knowledge, Skills & Abilities:

• Strong administrative, organizational, and time-management skills.

• Proficiency with Microsoft Office and ability to quickly learn new business systems and applications.

• Ability to manage multiple priorities, maintain attention to detail, and follow activities through completion.

• Ability to exercise sound judgment and discretion and appropriately handle confidential and sensitive employee and business information.

• Ability to work independently while effectively supporting multiple functions and stakeholders.

• Ability to identify problems, take initiative, and develop practical solutions.

• Ability to travel occasionally to other company location or events, as needed.