Payroll Clerk at MILLS MARINE & SHIP REPAIR LLC – SUFFOLK, Virginia

Payroll Clerk

Mills Marine & Ship Repair, LLC

Position Summary

Mills Marine & Ship Repair LLC is seeking a detail-oriented Payroll Clerk to support payroll operations within our shipyard and maritime repair environment. The Payroll Clerk is responsible for processing employee payroll accurately and on schedule while supporting job-based labor tracking and compliance with applicable labor regulations.

Essential Duties and Responsibilities

• Process weekly and/or biweekly payroll for hourly, salaried, and contract employees

• Review, verify, and enter employee timecards, job numbers, overtime, and shift differentials

• Track labor hours by vessel, project, or work order to support job costing and reporting

• Maintain accurate payroll records and confidential employee information

• Calculate wages, overtime, deductions, per diem, and applicable premiums

• Respond to employee payroll inquiries and resolve discrepancies in a timely manner

• Assist with payroll setting up for new hires and processing for terminations

• Prepare payroll and labor reports for management, audits, and government contracts

• Ensure compliance with federal, state, and maritime labor laws

• Coordinate with HR, accounting, supervisors, and job clerks to validate payroll data

Required Qualifications

• High school diploma or equivalent

• Previous payroll, accounting, or administrative experience preferred

• Strong attention to detail and ability to meet strict deadlines

• Proficiency in Microsoft Excel and payroll/timekeeping systems

• Ability to handle confidential information with professionalism

• Strong organizational and communication skills

Preferred Qualifications

• Experience in a shipyard, maritime, construction, or industrial environment

• Familiarity with job-cost payroll, union payroll, or government contract requirements

• Knowledge of overtime rules, shift work, and project-based labor tracking

Work Environment

• Office-based position within a shipyard environment

• Regular interaction with operations personnel working varied schedules

Equal Opportunity Employer

Mills Marine & Ship Repair, LLC is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status.