Office & Logistics Coordinator in Franklin, Kentucky at Alta Alloys

Job purpose

The Office & Logistics Coordinator is responsible for supporting the day-to-day administrative, documentation, shipping/receiving, and logistics activities of the facility. Provides administrative and logistics support by coordinating documentation, shipping and receiving, transportation, invoicing, and routine office activities. Serves as a key point of communication between customers, suppliers, carriers, operations, and management, ensuring information is coordinated and communicated effectively. This is an on-site position, Monday-Friday 8:00am-4:30pm.

Duties and responsibilities

• Serve as the primary office contact; manage calls, correspondence, records, office supplies, and appointment/meeting scheduling.
• Coordinate with operations, purchasing, sales, accounting, and management to maintain accurate documentation.
• Prepare and review customer invoices and process supplier invoices and supporting documentation.
• Assist with supplier settlements, freight charge verification, AP/AR, reconciliations, and related accounting activities.
• Schedule inbound and outbound transportation and communicate pickup and delivery information with carriers, brokers, drivers, customers, suppliers, and internal personnel.
• Obtain and compare freight quotes, assist with carrier selection, confirm appointments, and ensure appropriate equipment and shipment instructions are provided.
• Prepare or verify bills of lading, track shipments, maintain freight records, verify freight invoices, and assist with resolving delivery discrepancies.
• Assist with routine facility HR administration, new hire onboarding, timekeeping, and company communications.
• Perform additional administrative, logistics, accounting, or operational duties as needed.