Billing & Revenue Accountant in Chesterbrook, Pennsylvania at Education Management Solutions Dba EMS

At Education Management Solutions, we merge essential information across environments, helping organizations align performance and capabilities between education, training, and active provider care.

EMS solutions seamlessly connect and analyze competency-based performance data for curriculum assessment and student performance tracking. Additionally, our open architecture removes silos across OEM hardware, simulation training tools, video conferencing, learning management systems, and external data sources for reporting.

Fusing performance observations and measurements across immersive reality, hands-on education, and classroom instruction; EMS provides a comprehensive learning backbone that elevates the discipline of healthcare anytime, anywhere.

About the role

EMS is looking for a Billing & Revenue Accountant to join our Finance team. This is a hands-on accounting role with a strong focus on customer billing, accounts receivable, collections, and revenue, along with responsibility for accounts payable and general accounting activities.

In this role, you’ll own the customer billing lifecycle from invoice preparation through collection, help ensure revenue is accurately recorded, manage vendor payments, and support month-end close and financial reporting. You’ll work closely with teams across EMS, including Sales, Project Management, Customer Success, and Finance, to resolve issues, maintain accurate financial records, and help keep both our billing and payment processes running smoothly.

What you'll do

Billing, Revenue & Accounts Receivable

• Manage the complete customer billing lifecycle across software, subscriptions, maintenance and support agreements, professional services, projects, and other recurring revenue.
• Prepare, review, and issue accurate and timely customer invoices based on contracts, purchase orders, project milestones, and billing requirements.
• Manage contract renewals, amendments, change orders, billing adjustments, credits, and customer account updates.
• Monitor accounts receivable aging and proactively manage collections to drive timely payment.
• Communicate directly with customers regarding invoices, outstanding balances, payment status, and billing questions.
• Research and resolve billing discrepancies and payment issues.
• Maintain accurate customer billing records, contracts, purchase orders, and supporting documentation.
• Prepare deferred revenue reconciliations and support monthly revenue recognition activities.
• Prepare revenue-related journal entries and supporting schedules.
• Prepare and analyze recurring reports related to AR aging, collections, billing activity, deferred revenue, renewals, and revenue.
• Support month-end and year-end close activities related to billing and revenue.

Account Payable

• Manage day-to-day accounts payable processing, including vendor invoices, coding, approvals, and payments.
• Prepare payment runs, including ACH, wire transfers, and checks.
• Maintain accurate vendor records, W-9 documentation, and payment terms.
• Reconcile vendor statements and resolve discrepancies.
• Respond to vendor inquiries and ensure timely resolution of payment issues.
• Prepare AP reconciliations and accruals as part of the month-end close process.
• Monitor outstanding liabilities and support cash flow planning.

General Accounting

• Perform bank and credit card reconciliations.
• Prepare journal entries and account reconciliations.
• Assist with monthly, quarterly, and annual financial reporting.
• Support annual audits by preparing schedules and requested documentation.
• Assist with budgeting and forecasting activities.
• Identify and implement opportunities to improve accounting processes, strengthen internal controls, and increase efficiency.
• Support special projects and other accounting initiatives as needed.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• 3–5 years of progressive accounting experience with hands-on responsibility for billing, accounts receivable, and accounts payable.
• Strong understanding of billing, collections, accounts payable, and general accounting principles.
• Experience supporting month-end close and financial reporting.
• Understanding of revenue recognition and deferred revenue accounting.
• Strong analytical and problem-solving skills with the ability to research discrepancies and drive issues through resolution.
• Advanced Microsoft Excel skills.
• Experience with QuickBooks and Salesforce
• Experience with SaaS, software, subscription, maintenance, or project-based billing is preferred.
• Strong attention to detail with a high level of accuracy and follow-through.
• Excellent written and verbal communication skills and the ability to work effectively with customers, vendors, and internal teams.
• Ability to independently manage multiple priorities and deadlines in a fast-paced environment.