Bid Coordinator in Farmingdale, New York at Affinity Group

Bid Coordinator- Affinity Group

SUMMARY: The Bid Coordinator processes bid specific tasks within the K-12 channel and

monitors the workflow of Affinity Group manufacturer bids, works in the Bid Management System

to process and complete steps necessary to ensure the timely correspondence and arrival of

professional documents to our customers. Approves sales agreement set up on bid award and

monitors competitive information.

Duties and Responsibilities:

· Assists and supports the K-12 school team

· Assumes responsibility for bids in assigned territories.

· Prepares bids in bid management system.

· Customizes bids to meet the customer requirements.

· Prepares pre-final and final bid documents and all supporting documents as needed.

· Proofs bids for accuracy prior to submission to customer.

· Reviews and approves the setup of bid vendor sales allowance in bid management system.

· Sends bid quotes to distributors or schools if a direct quote.

· Enters commodity orders into Processor Link & checks monthly to ensure schools are using

their commodity pounds accordingly

· Approves and audits sales agreements that have a direct impact to margin dollars

· Performs other duties as assigned

Knowledge, Skills, and Abilities:
· High School Diploma / GED
· 1-2 years of experience with a food service brokerage agency foodservice operations management and/or national manufacturer calling on key regional accounts and/or operators.
· Maintains knowledge of the Bid Management System along with other systems that pertain to the bid process. · Maintains knowledge of Federal Procurement guidelines, the National School Lunch Program, National School Breakfast Program, and the USDA Schools/Child Nutrition Commodity Program.
· Maintains peer relationships in the field to share issues and ideas.
· Must have excellent written, verbal, organizational and communication skills as well as problem-solving capabilities.
· Must have the ability to multi-task, prioritize and be able to work independently or within a team environment. · Must be accurate and have special attention to detail.
​​​ Must be able to scan and configure documents.
· Must understand pricing logic.

Supervisory and Reporting Responsibilities:
· This position does not have supervisory responsibilities
· Reports to Senior Bid Coordinator & Director of K12

Physical Requirements/Working Conditions:
· Candidate must be able to perform the essential functions of the job.
· Work may be performed in an Affinity Group office or remote office.
· Periodically requires the ability to stand for extended periods of time at trade shows. · Flexible work hours to accommodate demands of position (some weekends included).
· May require travel up to 5-10% of the time within territory.

Affinity Group is an Equal Opportunity Employer. We do not discriminate based on age, gender, nationality, or other protected status. We appreciate the service veterans have dedicated to protecting our country and encourage veterans to apply. The above job description is not a contractual or binding document, nor does it alter the employment at-will status. It is provided as a guide to the types of duties required to be undertaken. Duties may vary from time to time and this description is subject to review. Modifications will be made as needed to support changes in business requirements

Pay Range: $18/hr and above

The Affinity Group is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided on the basis of qualifications, merit, and business need.