Business Administrator in Johnstown, Pennsylvania at Kongsberg Protech Systems USA Corporation
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Job Description
Kongsberg Defense & Aerospae, Inc. headquartered in Alexandria, Virginia, has been operating in the United States for more than 20 years. We produce world-leading Remote Weapon Systems (RWS) for the US Army, Marine Corps, and allies at our Johnstown, Pennsylvania factory. We have delivered more than 20,000 PROTECTOR RWS to 28 countries. The National Advanced Surface-to-Air System (NASAMS) is a highly mobile and tailorable capability that protects the airspace of 13 countries and Washington, DC. In 2027, we will do final assembly, test, and sustainment of the Naval Strike Missile and Joint Strike Missile systems at a new factory in southern Virginia.
Join us, and you’ll be part of a high performing team that develops advanced technology solutions to protect people and critical infrastructure in countries around the world. Explore your potential and discover what your future could be with Kongsberg Defense & Aerospace, Inc.
KDA Inc. is seeking a reliable Business Administrator to work in our Johnstown, PA facility. This person will be responsible for providing professional-level administrative support, frequently of a complex or confidential nature to the Johnstown site leadership staff of the KONGSBERG US organization. Provide support in the administration of special projects and the daily activities of the offices. Exercises initiative and independent judgment to organize and manage general office operations to ensure organizational effectiveness and efficiency.
RESPONSIBILITIES
- Answer and screen incoming telephone calls and properly route such calls; initiate notification processes as necessary
- Ensure all visitors go through the proper check-in process, verify necessary trainings have been completed, meet and greet visitors, occasionally act as Host to Foreign Nationals
- Maintain software and logs for all visitor requests and Foreign National notifications
- Take minutes at meetings, as needed, and take initiative to follow up on any assigned or pending action items.
- Assist with coordinating internal and external meetings, conferences, professional engagements and other events, including arranging facilities and caterers, making hotel/travel arrangements for visitors, issuing information and/or invitations, coordinating agenda and speakers, and controlling meeting and event budget.
- Coordinate travel arrangements, itineraries, passport renewals and prepare/submit expense reports for members of leadership staff, as needed.
- Conduct research and compile data to prepare reports and summaries for special projects, or as requested.
- Develop reports pertaining to the office administration. Prepares and/or edits business documents, presentation materials and reports as directed with limited guidance. Provide quality assessment to ensure accuracy, relevancy, compliance with standards and timeliness.
- Order and maintain office supplies for purview office locations.
- Work with support departments (i.e. HR, I.T., Accounting and Payroll) to establish office processes.
- Follow up cost pertaining to vendor services, office supplies and utilities for purview offices, as appropriate. Pursue and suggest cost savings.
- Periodically inspect the office and ensure that the equipment is in good working order and that the suite is tidy and well presented.
- Other duties as assigned
- 5 years’ office and administrative experience
- Intermediate skill level in Microsoft Office Suite Experience in supporting multiple individuals preferred
- Human resources experience or background beneficial Strong communication skills – both written and oral
- Ability to handle and safeguard confidential and sensitive information with discretion, exercising appropriate judgment regarding the handling, storage, and dissemination of information and ensuring it is shared only with authorized individuals
- Excellent interpersonal skills required
- Proficient in MS Word, MS Excel, and PowerPoint. Familiar with MS Teams
- Ability to follow established confidentiality policy, safety standards, or applicable regulations
- Knowledge of customer service best practices.
- Excellent organizational skills
EDUCATION REQUIREMENTS:
- High School diploma or GED required
- Associate’s degree in secretarial or business preferred
- Typical office setting
- Occasionally work over 40 hours per week; composite toe and Electro Static Discharge (ESD) footwear (when entering the production area); Electro Static Discharge (ESD) Smocks (When entering the production area).
- Location: This position operates on-site at our Johnstown, VA facility. Limited telework may be considered, at the discretion of the manager. Must be able to reliably commute or planning to relocate before starting work.
- Schedule: Full time, Day shift, M-F, 9/80,
- Travel: Occasional, < 5%
- Learning Time: 6+ Months
- Must possess a valid driver’s license.
BENEFITS:
- Health Insurance: Employer paid premiums, 100%
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Health Savings Account
- Flexible Spending Account
- Dependent care Flexible Spending Account
- 401(k) matching
- Employee Assistance Program
- Tuition Reimbursement
- Life Insurance
- Paid Time Off
- Sick Time Off
- Flexible Schedule
U.S. PERSON REQUIREMENT: “To comply with U.S. national security requirements mandated under the U.S. International Traffic in Arms Regulations (ITAR), Kongsberg Defense & Aerospace, Inc. will consider only applicants who are U.S. Persons for this position.” OR “Applicant must be a U.S. Person within the meaning of United States International Traffic in Arms Regulations (ITAR) governing export control.” “A U.S. Person is a United States Citizen or National, Lawful Permanent Resident, Lawful Temporary Resident, Refugee or Asylee.”
Kongsberg Defense & Aerospace, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability or veteran status, or any other applicable state or federal protected class. Kongsberg Defense & Aerospace, Inc. provides affirmative action in employment for qualified Individuals with a Disability and Protected Veterans in compliance with Section 503 of the Rehabilitation Act and the Vietnam Era Veterans’ Readjustment Assistance Act.