Office Assistant in WIXOM, Michigan at M SHAPIRO REAL ESTATE GROUP

Job Description

We are a growing, fast-paced property management office seeking an administrative assistant at our corporate office. The ideal candidate will be enthusiastic, dependable, self-motivated and highly organized. The applicant will support local managers and employees on daily tasks as needed, assist with daily office needs, and manage the companys overall administrative activities.

Responsibilities:

Handle incoming mail distribution: receive, sort, and distribute incoming mail, and prepare outgoing mail/packages for shipping.

Organize and manage a large volume of documents

Write and distribute emails, correspondence memos, letters, and forms

Act as the in-office point person for all title team documentation (incoming and outgoing)

Assist in the preparation of title transfer documents, submit check requests as needed, and _______________.

Follow-up with onsite team members and government agencies regarding title transfer documents and statuses.

Coordinate with multiple parties to ensure the completion of assigned tasks

Liaise with executive and senior administrative assistants to handle requests and queries

Requirements and skills

Proven experience (>3yrs) as an Administrative Assistant or Office Admin Assistant

Knowledge of office management systems and procedures

Working knowledge of office equipment

Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

Excellent time management skills and the ability to prioritize work

Attention to detail and problem-solving skills

Excellent written and verbal communication skills

Strong organizational skills with the ability to multi-task

Education & Experience:

High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Office hours are Monday - Friday, 8:30 AM - 5:30 PM.

Job Type: Full-time