Executive Assistant at M SHAPIRO REAL ESTATE GROUP – Farmington Hills, Michigan

Job Description

We are a growing, fast-paced property management company located in Farmington Hills, MI, seeking a highly skilled Executive Administrative Assistant to support senior leadership at our corporate office. This role requires a proactive, detail-oriented professional with exceptional discretion, strong organizational skills, and the ability to anticipate executive needs in a high-volume, client-facing environment.

The ideal candidate is confident managing complex administrative functions, serving as a trusted liaison between executives, internal teams, and external partners, and ensuring smooth day-to-day operations at the executive level.

Key Responsibilities

Provide high-level administrative support to executives and senior leadership

Act as a primary point of contact for internal and external stakeholders on behalf of executives

Manage complex calendars, schedule meetings, and coordinate priorities across multiple leaders

Plan, coordinate, and attend executive meetings; prepare agendas and record detailed minutes

Draft, edit, and distribute professional correspondence, reports, presentations, and memoranda

Assist in the preparation and tracking of regularly scheduled and ad hoc executive reports

Maintain confidential files, records, and sensitive information with discretion

Develop, update, and maintain office and administrative policies and procedures

Coordinate travel arrangements, itineraries, and accommodations for executives

Submit, track, and reconcile executive expense reports

Maintain contact lists and executive databases

Order office supplies, manage vendor relationships, and research cost-effective solutions

Provide leadership and guidance to administrative staff as needed

Support visiting executives, clients, and business partners

Liaise with property managers, department heads, and senior administrative staff to streamline communication and workflow

Anticipate executive needs and proactively resolve administrative and operational issues

The responsibilities of this position are subject to change at any time due to the needs of the business.

Qualifications & Skills

Minimum 5+ years of experience as an Executive Administrative Assistant or Senior Administrative Assistant

Prior experience in real estate, property management, or a fast-paced, client-facing environment strongly preferred

Advanced knowledge of office management systems and procedures

High proficieccy in Microsoft Office, especially Excel, PowerPoint, and Outlook

Exceptional time-management and prioritization skills

Strong attention to detail with advanced problem-solving abilities

Excellent written and verbal communication skills

Ability to manage multiple priorities with minimal supervision

Professional judgment, discretion, and confidentiality are essential

Strong organizational and project coordination skills

Education & Experience

High School Diploma required

Additional certification or coursework as an Executive Administrative Assistant, Administrative Professional, or Secretary preferred

Position Details

Schedule: Monday Friday, 8:30 AM 5:30 PM

Job Type: Full-Time

Location: Corporate Office Farmington Hills, MI